Administrative Support Specialist

1 week ago


University Park, United States Penn State University Full time

**Job Overview**

Penn State University is seeking highly motivated and detail-oriented Administrative Support Assistants to serve as the first point of contact for customers, both in-person and via phone. The successful candidate will be responsible for maintaining confidential information and coordinating travel arrangements.

**Key Responsibilities:**

  • Greet customers, provide information and refer as appropriate.
  • Screen and process routine telephone communications, mail and requests.
  • Schedule and maintain calendar of appointments, meetings, travel itineraries, etc.
  • Coordinate travel arrangements, make reservations, and process reimbursements.
  • Maintain files and databases; assemble and format data to create simple reports.
  • Prepare documents, meeting materials, correspondence.
  • Update and make routine changes to web pages.
  • Maintain confidential and sensitive information and materials.
  • Record and distribute meeting minutes.
  • Compose and edit written communication.
  • Maintain inventory and order/purchase office supplies; arrange for equipment maintenance; process work orders for facilities repairs/needs.

**Requirements and Qualifications:**

The Pennsylvania State University is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. This position typically requires a High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience. A salary range of $30,000 - $50,000 per year is estimated based on the job requirements and location.

**About Penn State University:

We are committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We value inclusion as a core strength and an essential element of our public service mission. Employment with the University will require successful completion of background check(s) in accordance with University policies. Please review the university's benefits at HR Website.



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