Accreditation Coordinator

2 weeks ago


Chicago, Illinois, United States ACGME Full time
Job Overview

The Accreditation Coordinator plays a vital role in supporting the activities of the designated Review and Recognition Committees in their evaluation and accreditation of graduate medical education (GME) programs. This position is responsible for managing the logistics of committee meetings, compiling necessary materials and records for accreditation reviews, following up on committee decisions, and serving as a primary resource for GME program staff and residents/fellows.

Key Responsibilities:

  • Facilitates the preparation of program review agendas, assessing program documentation, and determining the necessary materials for specific reviews.
  • Oversees the individual program review process, including assigning programs to reviewers based on expertise, identifying potential conflicts of interest, and ensuring equitable distribution of workload among reviewers.
  • Maintains updated committee membership information and resources within the ACGME's Accreditation Data System (ADS).
  • Communicates effectively with committee members to ensure all documentation is accurately completed, addresses inquiries, and resolves issues related to information access.
  • Coordinates logistical arrangements for committee meetings, collaborating with various ACGME departments and external vendors to ensure smooth operations.
  • Reviews and updates content on assigned committees' web pages and other online resources.
  • Manages day-of logistics for both in-person and virtual meetings, including room setup, catering, IT support, and virtual meeting functionalities.
  • Assists in note-taking and drafting meeting minutes for review by the Executive Director.
  • Documents and posts committee decisions and actions in the ADS.
  • Tracks accreditation site visit requests and their completion status.
  • Acts as the primary contact for committee members regarding the ACGME reimbursement system and expense report preparation.
  • Processes interim requests from programs in the ADS and provides necessary information.
  • Addresses inquiries from programs and external constituents regarding documentation and data requirements.
  • Handles new applications and accreditation site visit information.
  • Coordinates meetings for subcommittees and task forces as needed.
  • Performs additional duties as assigned.

Qualifications:

  • Bachelor's degree or three years of experience in a related administrative role.
  • Strong communication skills, both verbal and written, with a customer-oriented approach.
  • Proficient in basic computer applications, including Microsoft Office 365 and Adobe Acrobat.

Preferred:

  • Master's degree in a relevant field.

Required Skills and Abilities:

  • Exceptional attention to detail and follow-up skills.
  • Sound judgment and dependability.
  • Able to manage multiple projects and deadlines effectively.
  • Team-oriented with a strong work ethic and adaptability.
  • Excellent organizational and workflow management skills.

Work Environment:

  • This role is typically performed in an office setting with standard physical demands.
  • Travel may be required for meetings and ACGME events.

The ACGME is committed to diversity and inclusion in the workplace and encourages applicants from all backgrounds to apply.



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