Grants Management Assistant

4 days ago

Hilo, Hawaii, United States County of Maui Full time
Job Summary

We are seeking a highly organized and detail-oriented Grants Management Operations Assistant to join our team at the County of Maui. This role will be responsible for coordinating and participating in the activities involved in the preparation, receipt, review, processing, and monitoring of grant agreements.

Key Responsibilities
  • Coordinate the activities involved in the preparation, receipt, review, processing, and monitoring of grant agreements.
  • Plan, organize, and conduct administrative housekeeping services of the Grants Management Program.
  • Maintain the computer tracking system of grant applications and contracts, including routing applications and related materials to various governmental agencies, private nonprofit organizations, and grant applicants.
  • Assist unit staff in preparing reports, contracts, requests for payment, etc., and compile data and prepare monthly and annual statistical reports covering number and kinds of grants applied for, issued, etc.
  • Receive and review applications for accuracy, completeness, and compliance with general filing requirements.
  • Serve as secretary to Grants Review Committees as necessary, and ensure that agendas, announcements of meetings, and notifications of affected persons are completed and in compliance with laws, ordinances, rules, and regulations.
  • Maintain control on correspondence requiring response; may supervise others; and perform other related duties.
Requirements
  • Graduation from high school and three years of clerical experience, including one year of work experience involving the processing and issuing of grants.
  • Knowledge of rules, regulations, and procedures governing the approval and issuing of grants; uses and requirements of common contractual and related documents; clerical and fiscal practices and procedures; office practices and procedures; correct grammar, spelling, and word usage; the purposes and uses of standard office machines and computer systems and operations.
  • Ability to understand, explain, and apply applicable contractual provisions, rules, and regulations, municipal ordinances, and other regulations concerning the issuing and processing of grants; deal courteously and effectively with the public, employees, and other governmental agencies; supervise the work of others; set up and maintain files and records; analyze materials and prepare reports; operate standard office machines and equipment; give oral and written instructions.
Working Conditions

This position requires applicants to possess a combination of education and experience substantially equivalent to graduation from high school. The County of Maui is an equal opportunity employer and does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation, or any other basis covered by state or federal laws governing non-discrimination.

The County of Maui is committed to providing a safe and healthy work environment for all employees. This position requires applicants to pass a pre-employment/post-offer drug screening test as a condition of employment.

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