Grants Management Operations Assistant
3 days ago
We are seeking a highly organized and detail-oriented Grants Management Operations Assistant to join our team at the County of Maui. The successful candidate will be responsible for coordinating and participating in the activities involved in the preparation, receipt, review, processing, and monitoring of grant agreements.
Key Responsibilities- Coordinate the activities involved in the preparation, receipt, review, processing, and monitoring of grant agreements.
- Plan, organize, and conduct administrative housekeeping services of the Grants Management Program.
- Maintain the computer tracking system of grant applications and contracts, including routing applications and related materials to various governmental agencies, private nonprofit organizations, and grant applicants.
- Assist unit staff in preparing reports, contracts, requests for payment, etc., and compile data and prepare monthly and annual statistical reports covering number and kinds of grants applied for, issued, etc.
- Receive and review applications for accuracy, completeness, and compliance with general filing requirements.
- Serve as secretary to Grants Review Committees as necessary, and ensure that agendas, announcements of meetings, and notifications of affected persons are completed and in compliance with laws, ordinances, rules, and regulations.
- Maintain control on correspondence requiring response.
- Graduation from high school and three years of clerical experience, including one year of work experience involving the processing and issuing of grants.
- Knowledge of rules, regulations, and procedures governing the approval and issuing of grants, uses and requirements of common contractual and related documents, clerical and fiscal practices and procedures, office practices and procedures, correct grammar, spelling, and word usage, the purposes and uses of standard office machines and computer systems and operations.
- Ability to understand, explain, and apply applicable contractual provisions, rules, and regulations, municipal ordinances, and other regulations concerning the issuing and processing of grants, deal courteously and effectively with the public, employees, and other governmental agencies, supervise the work of others, set up and maintain files and records, analyze materials and prepare reports, operate standard office machines and equipment, give oral and written instructions.
This position requires applicants to possess a combination of education and experience substantially equivalent to graduation from high school. The successful candidate will work in a fast-paced environment and must be able to multitask and prioritize tasks effectively.
How to ApplyApplications may be filed online at [insert link]. If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient.
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