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Executive Assistant

2 months ago

Chicago, Illinois, United States Mack & Associates, Ltd. Full time

A leading investment firm, Mack & Associates, Ltd., is seeking a dedicated and highly organized Executive Assistant to support a Senior Executive. The ideal candidate is a strong professional communicator, able to handle sensitive information with discretion, and possess excellent analytical and communication skills.

Responsibilities of the Executive Assistant

  • Organize calendars and maintain and manage complex travel itineraries
  • Assist in planning events and prepare for speaking and media engagements
  • Act as a gatekeeper and communicate effectively and professionally with internal and external parties
  • Prepare expense reports
  • Prioritize conflicting needs on behalf of the executive
  • Track multiple projects and tasks and follow through to successful completion, often with deadlines
  • Draft and prepare presentations

Requirements of the Executive Assistant

  • Prior experience providing support to a senior level executive
  • Experience working in financial services preferred
  • Capable of prioritizing and executing tasks in a fast-paced environment

Key Skills:

  • Strong analytical and communication skills
  • Excellent organizational and time management skills
  • Ability to maintain confidentiality and handle sensitive information