HR Operations Specialist
2 weeks ago
Reports to: Director of Human Resources
Direct reports: None
Status: Full-time, Exempt Staff, Monday through Friday, 8:30 to 4:30
Overview:
The Human Resources Generalist plays a pivotal role in overseeing a comprehensive array of essential HR functions. Collaborating closely with the Director of Human Resources, this position is integral to the daily operations, strategic planning, organization, and management of effective HR processes that enhance the experience for faculty, administrators, and support staff.
Key Responsibilities:
- Manage the complete recruitment cycle, including overseeing position requests, coordinating interviews, conducting preliminary screenings, and guiding stakeholders through the Talent Management System.
- Assist the Director of HR in conducting thorough and unbiased interviews to assess candidate qualifications, skills, and suitability for open roles.
- Work alongside the HR Specialist to refine employee onboarding and offboarding processes.
- Act as the primary contact for worker's compensation reporting and file management, in close collaboration with the Director of HR.
- Support the Director of HR with unemployment claims, employment verifications, and related state system entries.
- Collaborate with the Payroll Manager to provide assistance and guidance to employees regarding timekeeping inquiries.
- Oversee the collection, analysis, and timely submission of the organization's annual EEO-1 report to the U.S. Equal Employment Opportunity Commission.
- Coordinate special recognition events for employees, such as Milestone Awards, Wellness Fairs, and End-of-Year Luncheons.
- Participate in the Safety Committee and ensure adherence to relevant employment laws and regulations.
- Efficiently manage the calendar and organize meetings for key Board Committees.
- Assist Senior Staff in preparing Board Reports, including signatures, distribution, and record-keeping.
- Support the Business Office in effective communication with Trustees, senior staff, faculty, and other stakeholders.
- Perform additional duties as assigned.
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Demonstrated success in an HR department, with SHRM-CP or PHR certification preferred.
- 3-5 years of experience providing executive-level administrative support.
- Familiarity with the culture and mission of boarding schools.
- Ability to maintain strict confidentiality and manage sensitive information with discretion.
- Knowledge of best practices for interviewing and evaluating candidates.
- Excellent telephone etiquette and professional communication skills.
- Strong organizational skills, attention to detail, and error prevention capabilities.
- Outstanding written and verbal communication skills with a customer service focus.
- Understanding of payroll and benefits administration best practices.
- Proficiency in MS Office, particularly Excel and Word, and database management.
- Publicly support the mission and vision of The Hill School in a positive and professional manner.
- Work collaboratively as a dynamic team member in a professional environment.
- Exhibit energy and organization to thrive in a fast-paced setting while collaborating with a growing team.
- Adaptability to wear multiple hats, learn continuously, and transition between various roles with enthusiasm.
- Communicate effectively with warmth, sensitivity, humor, and understanding across diverse groups.
- Demonstrate a service-oriented attitude, being flexible to meet departmental and institutional needs.
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