Administrative Coordinator
2 days ago
AtkinsRéalis is a leading design, engineering, and project management consultancy with a rich history of delivering infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States.
Job SummaryWe are seeking an experienced Administrative Assistant to join our Los Angeles, CA team. The successful candidate will provide administrative support to our supervisors and contribute to the advancement of our company's goals through productive collaboration with all stakeholders.
Key Responsibilities- Perform a variety of routine and non-routine administrative, clerical, and data collection tasks for the supervisor.
- Maintain executive appointment schedules by planning and scheduling meetings, conferences, and teleconferences.
- Perform various administrative, clerical, data collection, data entry, and report writing tasks.
- Receive direction from immediate supervisor in completing non-routine assignments.
- Scan, fax, and bind documents, reports, and proposals as required.
- Develop new reports or revise existing reports, as directed.
- Distribute reports as directed by immediate supervisor.
- Originate correspondence and reports not requiring the personal attention of immediate supervisor.
- Prepare general correspondence and maintain general files.
- Answer telephone, take and relay messages, screen callers, and direct calls accordingly.
- Receive, sort, and distribute mail.
- Establish and maintain records of equipment, including a log of equipment service dates.
- Plan office staffing space and collaborate with department Sr. staff to plan and execute all aspects of office expansion/internal moves.
- Coordinate physical space requirements for the supervisor.
- Represent immediate supervisor at project-related or other meetings as directed.
- High School Diploma (or equivalent) and more than 5 years of relevant work experience, preferably 10 years of experience.
- Proficiency in Microsoft Office Suite of software is required.
- Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required.
- Experience in creating PowerPoint presentations is required.
AtkinsRéalis offers a robust rewards package that includes competitive salary, flexible work schedules, group insurance, paid family leave, two floating holidays, paid parental leave, pet insurance, retirement savings plan with employer match, employee assistance program, learning and development programs, training, career opportunities, and a highly regarded tuition reimbursement program.
We are committed to diversity in the workplace and seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.
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