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Administrative Coordinator to the President

2 months ago

Chicago, Illinois, United States Applied Systems Full time
Job Overview
Applied Systems, Inc., a global frontrunner in insurance technology, is currently seeking an Administrative Coordinator to support the President.

We are looking for a highly organized, proactive, and collaborative individual who is enthusiastic about contributing to a dynamic team.

Your primary responsibilities will include coordinating meetings both internally and with key external stakeholders such as clients, board members, and investors.

You will also oversee travel arrangements and play a crucial role in ensuring the efficient operation of the President's office.

In addition to assisting the President, you will provide support to key executives including our Chief Legal Officer and various finance team members.

Key Responsibilities
• Manage the President's calendar, prioritizing appointments, meetings, and travel logistics.
• Serve as a gatekeeper, filtering inquiries and meetings to optimize the President's time.
• Organize and coordinate travel arrangements, including flights, accommodations, and itineraries.
• Handle expense reports for the President and assist direct reports as needed.
• Plan and coordinate large team events such as Town Halls, Office Visits, Executive Strategy Sessions, and Customer Engagements.
Qualifications for Success

We are looking for candidates who:

• Will primarily work from our office (with flexibility to adjust based on collaboration with the President).

Your experience should encompass some or all of the following:

  • Exceptional calendar management skills, including the coordination of complex executive meetings and travel.
  • Demonstrated ability to engage with clients and staff at all organizational levels.
  • Prior experience as a senior executive management assistant is essential.
  • Experience in building and maintaining relationships with clients and vendors.
  • Proven ability to manage projects across various levels and departments, as well as with external partners.

• High level of professionalism and confidentiality.
• Excellent verbal and written communication skills.
• Outstanding organizational skills; detail-oriented.
• Proficient in basic computer applications, including Microsoft Excel, Word, PowerPoint, and Outlook.
• Energetic, goal-oriented team player with a strong work ethic.
• Bachelor's degree from an accredited institution or significant experience in administrative roles.

What We Offer

Benefits from Day One:
• Comprehensive health insurance plans, including dental and vision.
• Wellness incentives.
• 401(k) and/or RRSP retirement savings plans with employer matching.

Work-Life Balance:
• Competitive paid vacation time and a complimentary day off for your birthday.
• Personal/sick leave.
• Paid holidays.
• Flexible work arrangements.
• Paid parental leave (for U.S. candidates).
• Volunteer time off.

We are committed to empowering career growth and success – we invest in our talent, value our people, and are driven by the results of our work. We promote from within and provide opportunities for advancement.

Our Values
We strive for excellence in every aspect of our work. We are dedicated to investing in talent, caring for our people, and being empowered by our outcomes. We fulfill the promise of insurance – safeguarding what matters most in people's lives. This is a vital mission. About Us
For over 40 years, Applied Systems has been at the forefront of innovative technology for the global insurance sector. Today, we are a rapidly expanding software leader, transforming how agencies and brokerages thrive.
We are a team of intelligent and inquisitive individuals in a tech-driven environment that encourages bold and innovative thinking. We are revolutionizing a complex industry through digitization, automation, and strategic partnerships. Together, we are advancing the industry with confidence.
It’s an exciting time at Applied. Here, you can achieve significant accomplishments in an environment that fosters creative thinking and innovative ideas.
EEO Statement
Applied Systems is proud to be an Equal Employment Opportunity and Affirmative Action Employer. We are committed to diversity and inclusion as a core part of our brand and reputation. We do not discriminate and are dedicated to recruiting, developing, retaining, and promoting individuals regardless of race, religion, color, national origin, sexual orientation, gender identity, disability, age, veteran status, or any other protected status as required by applicable law.