Administrative Coordinator

12 hours ago


Chicago, Illinois, United States The Larko Group Full time
Administrative Associate

The Administrative Associate plays a pivotal role in ensuring the smooth operation of the office environment. This dynamic position encompasses the coordination of office systems, management of conference rooms, and upkeep of office facilities. The role requires a proactive approach to support company operations, taking ownership of various administrative tasks and ad-hoc projects that keep the office running efficiently.

Key Responsibilities
  • Provide exceptional customer service to visitors and staff, ensuring a welcoming and productive environment.
  • Manage all incoming and outgoing mail, as well as assist with shipping needs across departments.
  • Coordinate conference rooms and meetings, including scheduling, catering, and logistics.
  • Work with external properties to facilitate meetings, ensuring seamless logistics.
  • Assist with the onboarding of new hires, including first-day logistics and conducting office tours.
  • Schedule on-site and virtual interviews for various departments, managing the Xeris recruiting inbox.
  • Coordinate on-site interviews, ensuring a positive experience for all candidates.
  • Assist HR with employee engagement initiatives, such as birthday and anniversary events.
  • Work closely with the Facilities Coordinator to maintain a professional work environment.
Ideal Candidate
  • Bachelor's degree or equivalent experience.
  • 1-3 years of experience in a professional setting.
  • Maintain confidentiality and manage multiple priorities in a fast-paced environment.
  • Proven record of excellent internal and external customer service.

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, specializing in Executive Assistant, Administrative Assistant, Personal Assistant, and more.



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