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Administrative Management Specialist

2 months ago

Corinth, Mississippi, United States Strategic Resolution Experts Full time
Position Overview:
This role is for a Mid-Level Administrative Specialist (Remote) with Strategic Resolution Experts, a nationwide organization.

Summary:
We are in search of a detail-oriented and seasoned Administrative Specialist to provide essential management and administrative support. The ideal candidate should possess an associate's degree and have at least 8 years of relevant experience.

This position focuses on delivering comprehensive administrative assistance to facilitate the effective planning, development, and execution of projects aimed at bolstering community resilience and reducing risks linked to natural disasters.


Key Responsibilities:
1. Deliver high-level administrative support to project teams, including organizing meetings, managing schedules, and coordinating travel logistics.
2. Assist in the orchestration of project activities, ensuring timely completion of tasks within budget constraints.
3. Prepare, review, and oversee project documentation, including reports, presentations, and correspondence, ensuring adherence to guidelines and accuracy.
4. Aid in monitoring project budgets, tracking expenditures, and generating financial reports.
5. Support stakeholder engagement initiatives by organizing meetings, preparing necessary materials, and maintaining communication with community stakeholders.
6. Maintain and oversee project databases, ensuring data integrity and accessibility.
7. Ensure compliance of all administrative activities with federal, state, and local regulations and standards.
8. Provide training and support to junior administrative staff and other team members as necessary.
9. Assist in quality assurance and quality control processes to guarantee the accuracy and completeness of project deliverables.
10. Identify and resolve administrative challenges that may affect project success.

Required Skills:
An energetic, forward-thinking, and creative individual with high ethical standards and a professional demeanor. A well-organized and self-motivated individual who thrives in a team environment.

An articulate individual capable of engaging with stakeholders at all organizational levels, possessing exceptional communication skills.

A flexible individual who can accommodate the needs of multiple stakeholders and meet tight deadlines.

A decisive individual with a broad perspective, strong analytical and problem-solving capabilities, proficient writing and communication skills, and a client-oriented mindset.

A process and solutions-focused individual.

Proficiency in PCs, MS Office, Adobe, Google Mail, Citrix Sharefile (or similar platforms), and online meeting tools such as Google Meet and Zoom is essential.


Qualifications:
Associate's degree in a relevant field is required (e.g., Business Administration, Management, or a related discipline). Relevant certifications are advantageous.

Experience:

A minimum of 8 years of pertinent experience in administrative or management roles, preferably in the context of disaster risk reduction or community resilience projects.

Proficiency in Microsoft Project, Word, Excel, and PowerPoint is required.

Work Environment:
This position is available to candidates nationwide and is remote, with site work as required by the customer.

Compensation:

The estimated salary range for this position is between the state or federal minimum wage requirements - $25/hr. Please note that this salary information serves as a general guideline.

Strategic Resolution Experts considers a wide range of factors in making compensation decisions, including skill sets, experience, training, licensure, certifications, and other business needs.

The displayed estimate represents the typical salary range for this position and is one component of Strategic Resolution Experts' total compensation package for employees.


EEO Commitment:

Strategic Resolution Experts is committed to equal employment opportunities and does not discriminate against any employee or applicant based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information, political affiliation, military service, or other non-merit-based factors.

These protections extend to all management practices and decisions, including recruitment, hiring, performance evaluations, promotions, training, pay equity, and career development programs.

In line with these obligations, Strategic Resolution Experts also provides reasonable accommodations to employees and applicants with disabilities and for sincerely held religious beliefs, observances, and practices.