Higher Education Administrative Assistant

6 days ago

Charleston, West Virginia, United States Porter-Gaud School Full time
Job Summary

The Administrative Assistant to College Counseling and Registrar provides administrative support to the College Counseling and Registrar departments at Porter-Gaud School. This is a full-time, non-exempt, 12-month position.

Key Responsibilities
  • Front Desk and Office Management: Receives students and other visitors, fields phone calls to the offices, and ensures that the offices are staffed throughout the school day.
  • Administrative Support: Assists in other administrative departments as needed, including support of division offices.
  • Upper School Testing Coordinator: Coordinates the oversight and logistical planning for all Upper School testing, including PSAT, NMSQT, Pre-ACT, PSAT 8/9, and AP exams. Orders supplies and resource materials.
  • College Application Processing: Processes and tracks college application materials.
  • Database Management: Maintains the database (SCOIR) of student information and application information and assists with updating physical student records.
  • Communication and Scheduling: Assists with mailings and communications throughout the school year. Schedules visits from college representatives and coordinates all details of their visits to our campus.
  • College Resource Room Management: Maintains the College Resource Room.
  • Webpage Maintenance: Updates and maintains the College Counseling webpage, in conjunction with the School's Webmaster.
  • Event Coordination: Coordinates the logistics of college nights and other programs.
  • Other Duties: Completes other duties as assigned by the Director of College Counseling, the Registrar, or the Head of the Upper School.
Requirements
  • Bachelor's Degree: Bachelor's degree from an accredited college or university.
  • Administrative Experience: Prior administrative experience of a similar nature; experience in a school setting is preferred.
  • Database Management: Experience and knowledge of database management.
  • Educational Software: Knowledge of educational software preferred, to include Blackbaud software Education Management programs.
  • College Counseling Software: Knowledge of college counseling software is a plus.
  • Communication and Organizational Skills: Evidence of excellent communication skills, both written and interpersonal. Evidence of superior organizational skills.
Reporting and Salary

The Administrative Assistant to College Counseling and Registrar reports to the Director of College Counseling. Salary is commensurate with experience.

Porter-Gaud School's Commitment

Porter-Gaud School is committed to increasing the racial, ethnic, and religious diversity of our faculty and staff. The School welcomes applicants who would bring additional dimensions to the School's teaching mission. In accordance with law, Porter-Gaud School is an equal opportunity employer and hires without discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, national origin, or disability.

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