Office Administration Specialist

2 weeks ago


Salem, Virginia, United States Roanoke College Full time
Position Overview

As an integral part of Roanoke College, the Office Administration Specialist plays a vital role in ensuring the smooth operation of our front office and supporting the college's commitment to student success.

Key Responsibilities:

  • Efficiently manage front office functions, ensuring a welcoming environment for all visitors.
  • Provide a professional initial greeting and accurate information to students, parents, and campus partners.
  • Serve as a liaison between students and administrative departments, effectively communicating policies and services.
  • Offer comprehensive administrative support, including data management and entry.
  • Handle sensitive information with discretion and professionalism.
  • Oversee the hiring, training, and supervision of student office assistants.
  • Prepare and send correspondence as required.
  • Coordinate calendars and schedule meetings for staff.
  • Assist in budget management, including projections and tracking expenditures.
  • Process financial documents such as purchase orders and invoices.
  • Facilitate travel arrangements for professional staff.
  • Maintain inventory of office supplies and equipment.
  • Assist with mail distribution and management.
  • Support the review and updates of college policies and publications.
  • Contribute to the organization of student check-in processes and special events.
  • Engage in additional projects and responsibilities as assigned.

Qualifications:

  • Bachelor's degree or equivalent professional experience.
  • Strong interpersonal and communication skills.
  • Prior experience in an administrative role within a higher education setting.
  • Proficiency in Microsoft Office and the ability to learn college-specific systems.

About Roanoke College:

Roanoke College is dedicated to fostering an environment where every student can thrive. We provide innovative academic programs and transformative experiences that equip students with the skills and mindset necessary for meaningful careers and impactful lives. Located in a picturesque setting, Roanoke College has a rich history of serving its community and beyond, and we are committed to diversity and inclusion within our faculty, staff, and student body.



  • Salem, Virginia, United States Roanoke College Full time

    Position OverviewKey Responsibilities:• Execute the commitment to student success and well-being with professionalism and efficiency.• Oversee front office operations, ensuring a welcoming atmosphere through effective telephone and email management.• Provide initial greetings and accurate information to students, parents, campus partners, and...


  • Salem, Virginia, United States Roanoke College Full time

    Position OverviewKey Responsibilities:• Efficiently uphold Roanoke College's dedication to student achievement and welfare.• Oversee front office operations, ensuring a professional and inviting environment through effective telephone and email management.• Serve as the initial point of contact, providing accurate information to students, parents,...

  • Office Administrator

    2 weeks ago


    Salem, Virginia, United States ST PAULS EPISCOPAL CHURCH Full time

    Position OverviewWe are seeking a dedicated individual to fulfill the role of Office Manager at St. Pauls Episcopal Church. This position is integral to the smooth operation of our administrative functions.Key ResponsibilitiesOversee daily clerical tasks to ensure efficient office operations.Manage scheduling and correspondence for church activities.Support...


  • Salem, Virginia, United States Damon Gettier & Associates Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Damon Gettier & Associates. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide...


  • Salem, Virginia, United States Office of the Chief Financial Officer Full time

    Office of the Chief Financial OfficerJob SummaryFinancial Planning Specialist (Hybrid)$60, $115,094.00 The Office of the Chief Financial Officer is seeking a Financial Planning Specialist to join our team. This position is located in Washington, DC with the Office of the Chief Financial Officer. The incumbent will have responsibility for formulating,...


  • Salem, Virginia, United States Veterans Health Administration Full time

    Job SummaryThe Veterans Health Administration is seeking a highly skilled Physician, Nocturnist to join our team at the Salem Veterans Affairs Medical Center. As a key member of our Emergency Department, you will be responsible for providing high-quality patient-centered care to adults and older adults, stabilizing critically ill or injured patients, and...


  • Salem, Virginia, United States Office of the Chief Financial Officer Full time

    Office of the Chief Financial Officer (OCFO)Position: System and Data Integrity ManagerSalary Range: $122, $157,830.00The Office of the Chief Financial Officer (OCFO) is dedicated to enhancing the fiscal and financial stability, accountability, and integrity of the government. We are currently seeking a System and Data Integrity Manager to join our team....

  • Staff Psychologist

    6 days ago


    Salem, Virginia, United States VETERANS HEALTH ADMINISTRATION Full time

    About the RoleWe are seeking a highly skilled and experienced Staff Psychologist to join our team at the VETERANS HEALTH ADMINISTRATION. As a key member of our mental health team, you will play a vital role in providing high-quality psychological services to our patients.Key ResponsibilitiesProvide brief therapy to Veterans with mild to moderate symptoms as...


  • Salem, Virginia, United States Culligan 67MD Full time

    Job DescriptionCulligan 67MD is seeking a highly skilled and detail-oriented Front Office Secretary/Service Coordinator to join our team. As a key member of our front office, you will be responsible for providing exceptional customer service, administrative support, and coordination of services.Key Responsibilities:Customer Service: Provide courteous and...


  • Salem, Virginia, United States ST PAULS EPISCOPAL CHURCH Full time

    Position OverviewKey Responsibilities:Oversee clerical operations within the organization.Manage office tasks efficiently during the workweek.Facilitate communication and coordination among staff members.Benefits Offered:401(k) matching contributionsGenerous paid time off policyParental leave for new parentsOpportunities for training and professional...


  • Salem, Virginia, United States Salem City School District Full time

    Job SummarySalem City School District is seeking a highly skilled Grant Specialist to join our team. The successful candidate will be responsible for managing and administering grant-funded programs and projects, ensuring compliance with regulations and guidelines.Key ResponsibilitiesMonitor and evaluate grant-funded programs and projects to ensure...


  • Salem, Virginia, United States City of Salem, VA Full time

    Salary: $45, $59,151.50 Annually Location : Salem, VA Job Type: Full-Time Department: Circuit Court General OverviewThe Court Operations Specialist performs essential administrative functions in support of judicial proceedings, including the initiation of court cases, preparation of legal documents, and assistance to judges during court sessions. This role...


  • Salem, Virginia, United States AHS Staffing Full time

    AHS Staffing is seeking a skilled travel nurse ICU specialist to fill a travel nursing position in a reputable healthcare facility.Job Summary:We are looking for a dedicated and compassionate travel nurse ICU specialist to provide high-quality patient care in a fast-paced ICU environment. As a travel nurse ICU specialist, you will have the opportunity to...


  • Salem, Virginia, United States Wolf Conservation Center Full time

    Aspen Leadership Group is proud to partner with the WolfConservation Center in the search for a Chief ExecutiveOfficer.Reporting to the Board of Directors, the Chief Executive Officerwill lead the Wolf Conservation Center (the Center) in its nextphase of accelerated growth. The Chief Executive Officer will workin partnership with the Board of Directors to...


  • Salem, Virginia, United States VA Dept of Transportation Full time

    Position Title: Facilities Operations SpecialistRole Type: State PositionSalary Range: $50,000 - $78,000Pay Grade: 4Agency: VA Dept of TransportationJob Overview: The VA Dept of Transportation is in search of a skilled candidate for the role of Facilities Operations Specialist. This position is pivotal in managing work orders and various responsibilities...


  • Salem, Virginia, United States Randstad Full time

    Randstad, in collaboration with a leading Property & Casualty Insurance Company, is actively seeking multiple Rating Specialists to enhance their Commercial Lines Service Operations team on a temporary to permanent basis. This esteemed organization boasts over 160 years of industry experience and is recognized as one of America's Top Employers, fostering a...

  • Travel Nurse RN

    5 days ago


    Salem, Virginia, United States Trustaff Full time

    Job SummaryTrustaff is seeking a skilled travel nurse to join our team as an ICU Specialist. As a critical care travel nurse, you will provide high-quality patient care in a fast-paced and dynamic environment.Key ResponsibilitiesAssess, plan, and implement care strategies for critically ill patientsProvide hands-on care and support to patients and their...

  • Travel Nurse RN

    2 days ago


    Salem, Virginia, United States HealthTrust Workforce Solutions HCA Full time

    HealthTrust Workforce Solutions HCA is seeking a skilled travel nurse RN ICU specialist to fill a critical role in a top-performing hospital.About the JobJob Type: Travel NursingSpecialty: Intensive Care Unit (ICU)Discipline: Registered Nurse (RN)We are committed to providing our clinicians with the necessary skills, tools, and support to deliver exceptional...


  • Salem, Virginia, United States Randstad Full time

    Randstad, in collaboration with a leading Property & Casualty Insurance Company, is actively seeking multiple Rating Specialists to become part of their Commercial Lines Service Operations team on a temporary to permanent basis. This organization boasts over 160 years of esteemed history and is recognized as one of America's top employers, providing a...


  • Salem, Virginia, United States Intact Insurance Full time

    Job Overview We are seeking a Customer Service Training Specialist to enhance our Operations team. This role focuses on utilizing diverse training methodologies to achieve operational excellence and meet functional objectives. The specialist will ensure outstanding service delivery to both internal and external stakeholders while maintaining the quality of...