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Records Management Specialist

2 months ago

Olympia, Washington, United States State of Washington Full time
Vision of the Organization
Safe communities for Washington State.

Mission Statement

To enhance public safety, health, and trust through equitable administration, education, and enforcement of laws governing liquor, tobacco, cannabis, and vapor.

This recruitment is open until filled. The hiring authority reserves the right to make a hiring decision at any time.

We encourage all candidates to apply early.

This position is currently eligible for telework, requiring in-office attendance at least once a week, subject to business needs.

Salary Information
The salary includes a scheduled pay increase.

About Us

The Washington State Liquor and Cannabis Board (WSLCB) is dedicated to fostering public safety, health, and trust through fair practices in the administration of liquor, cannabis, tobacco, and vapor laws.

We seek individuals who exemplify a strong work ethic, exceptional customer service, teamwork, and quality performance.

Our aim is to cultivate a culture that promotes excellence in customer service, transparent communication, accountability, data-driven decisions, and continuous improvement.

Commitment to Diversity, Equity, Inclusion, and Belonging (DEIB)

The WSLCB is committed to promoting DEIB in all facets of our operations, ensuring a respectful and inclusive environment for all employees and stakeholders.

We strive to build a culture that recognizes and celebrates diversity, ensuring that all individuals feel safe and accepted, regardless of their background.

As a member of the WSLCB team, you will have the opportunity to engage with statewide business resource groups focused on various aspects of diversity and inclusion.

Position Overview

The WSLCB's Finance Division is seeking a Records Management Specialist (Forms and Records Analyst 3) based in Olympia, WA.

This role reports to the Public Records Manager and is responsible for effectively managing public disclosure requests in accordance with the Public Records Act (PRA).

Key responsibilities include:

  • Responding to public records requests and legal discovery.
  • Preserving, archiving, and managing agency records in compliance with retention schedules.
  • Assisting the Public Records Manager with policy development related to records management.
  • Providing technical assistance and training on public disclosure processes.
  • Resolving complex issues related to records management.

If you are passionate about public records and aspire to be a subject matter expert in this field, we invite you to consider joining our team.

Benefits
WSLCB offers a modern work environment with a comprehensive benefits package, including:
  • Medical/Dental/Vision coverage
  • Paid vacation, leave, and holidays
  • Tuition waiver and reimbursement for career development
  • Training programs and online courses
  • Flexible work schedules and telework options
  • Employee Assistance Program
  • Wellness program and onsite exercise facilities
  • Infants at Work Program
  • Free parking
Key Responsibilities

As a Records Management Specialist, you will:

  • Respond to public records requests within established timelines.
  • Coordinate searches for records and track the processing of requests.
  • Determine the responsiveness of records and manage redactions as necessary.
  • Prepare records for release and communicate with requesters regarding any charges.
  • Maintain accurate records in tracking logs and ensure proper filing of requests.
  • Consult with staff regarding public disclosure requests and oversee archiving processes.
  • Research agency records for retention and destruction compliance.
  • Develop procedures for records management and assist with audits.
Qualifications

Experience can be gained through various combinations of professional employment and education:

  • High School Diploma or GED with six years of relevant experience.
  • Associate's degree with four years of relevant experience.
  • Bachelor's degree with two years of relevant experience.
Preferred Qualifications

Advanced knowledge of the Public Records Act and litigation discovery processes is desirable, along with proficiency in Microsoft Office Suite.

Application Process

To be considered for this position, applicants must submit a completed online application, current resume, letter of interest, and three professional references.

Prior to hiring, a background check will be conducted to assess suitability for the role.

The Washington State Liquor and Cannabis Board is an equal opportunity employer, committed to creating a diverse and inclusive workplace.