Administrative Coordinator

1 month ago


Apopka, Florida, United States Community Health Centers Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our Center Director.

Key Responsibilities
  • Provide administrative assistance and clerical support to internal customers.
  • Manage documents and reports, including typing, copying, and distributing correspondence, memos, agendas, and reports.
  • Take minutes at meetings and arrange meetings as directed by the Center Director.
  • Schedule meeting space and maintain calendar of same.
  • Prepare meeting space, including room and refreshment setup and breakdown.
  • Set up and maintain the filing system.
  • Maintain Center Director's calendar of activities.
  • Provide clerical support for Center Director, including screening telephone calls and setting up appointments.
  • Open and sort mail for Center Director.
  • May run errands and assist with events and functions of the center.
  • May assist with end-of-day (closing) procedure.
  • Maintain an adequate supply of office supplies, patient brochures, and complaint and compliment forms.
  • Order Reach Out and Read books and enter office and medical supply orders into electronic requisition system.
  • Assist with entry of Information Services requests and Facility Work Orders.
  • Prepare expense reports for Amex charges and travel expenses.
  • Assist with mock emergency drills and critiques.
Requirements
  • High School Diploma required.
  • Advanced education in an executive assistant or secretarial program is preferred.
  • Minimum of 2 years prior experience in a similar or related field.
  • Good written and verbal communication skills.
  • Ability to meet deadlines and prioritize along with good organizational skills.
  • Proficiency in Microsoft Office Applications: Word, Excel, and Outlook.


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