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Office Coordinator

2 months ago

Huntsville, Alabama, United States Wellstone Inc Full time
Job Overview

This role entails providing front desk and administrative assistance to the Director of the Adult Services Division. Proficiency in Microsoft Office and familiarity with various computer applications are essential, along with a strong background in customer service.

Required Qualifications:

  • High School Diploma or equivalent
  • Strong verbal and written communication abilities
  • Effective organizational and documentation skills
  • Proficient in Microsoft Office suite
  • Experience with computer applications
  • Background in customer service
  • Full-time availability from Monday to Friday

Key Responsibilities:

  • Perform front desk duties, greeting and assisting clients, visitors, and vendors
  • Manage phone calls, directing inquiries, and taking messages for team members
  • Check voicemails and return calls, providing support for Customer Service Representatives
  • Review and confirm schedules, making appointments as needed
  • Execute administrative tasks including typing, scanning, faxing, data entry, and filing
  • Organize both physical and electronic documents, including sorting mail and categorizing files
  • Take minutes during meetings, assist in drafting agendas, and prepare written communications based on verbal instructions
  • Screen resumes while tracking open positions within the Adult Services Division and document findings for review
  • Evaluate the Continuous Education Unit calendar to identify professional development topics for various programs
  • Perform additional tasks as assigned

What We Provide:

  • Competitive medical, dental, and vision plan options
  • State retirement benefits through TSA, along with an optional 457b/401a plan featuring company matching
  • Nine paid holidays throughout the year
  • Opportunity to accrue up to 15 days of paid time off annually (unused days roll over)

At WellStone Inc, we are dedicated to supporting individuals affected by behavioral health disorders. We foster a collaborative environment and are optimistic problem solvers committed to achieving our goals. We look forward to welcoming you to our team.