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Office Specialist 2

1 month ago

Ashland, Oregon, United States Southern Oregon University Full time
Job Summary:

The Behavioral Health Initiative (BHI) Office Specialist 2 provides administrative support to the BHI Director and Outreach Coordinator. This role involves managing calendars, scheduling appointments, preparing meeting agendas, and maintaining meeting minutes. The successful candidate will also be responsible for drafting and editing letters and reports, maintaining updated spreadsheets and databases, and collaborating with internal and external partners. Additionally, this role requires prioritizing tasks to ensure timely completion, providing detail-oriented reviews of communications and documents, and supporting multiple BHI programs across campus.

Key Responsibilities:

• Provide administrative support to the BHI Director and Outreach Coordinator
• Manage calendars, schedule appointments, and prepare meeting agendas
• Maintain meeting minutes, files, and administrative organization
• Draft and edit letters and reports
• Maintain updated spreadsheets and databases
• Collaborate with internal and external partners
• Prioritize tasks to ensure timely completion
• Provide detail-oriented reviews of communications and documents
• Support multiple BHI programs across campus

Requirements:

• Two years of general clerical experience, including typing, word processing, or other experience generating documents
• Associate's degree in Office Occupations or Office Technology, or graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience
• College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis

Preferred Qualifications:

• Same as minimum requirements

Working Conditions:

This is a full-time, 12-month appointment with a salary range of $17.24-$18.56/hourly or $2,989-$3,218 monthly. The position is non-exempt and is subject to the overtime provisions of the Fair Labor Standards Act (FLSA). The person holding this position is considered a mandatory reporter under the Oregon Revised Statutes and is required to comply with the requirements set forth by the Oregon Department of Human Services.