Administrative Legal Support Professional

7 days ago

Seattle, Washington, United States LHH Recruitment Solutions Full time
Job Overview

LHH Recruitment Solutions is seeking a highly skilled and experienced Senior Legal Assistant to join our team. This is an exciting opportunity for a self-motivated individual to support a team of lawyers in Labor, Employment, and Workplace Safety.

The ideal candidate will have 3+ years of litigation experience in both state and federal courts in Washington and possess excellent organizational and document management skills.

This role provides high-level administrative support, including client billing preparation, matter management, project organization, database/file management, tracking deliverables, maintaining calendars, arranging domestic and international travel, time and expense entry, and promoting office efficiency.

Key Responsibilities
  • Performing complex administrative legal tasks that may be highly confidential or sensitive, requiring discretion.
  • Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context.
  • Organizing and maintaining all correspondence and documents using the relevant document management system.
  • Managing emails, calendar appointments, and client contact lists.
  • Scheduling meetings and coordinating all logistics.
  • Using internal library resources for external research as directed.
  • Managing physical and electronic files, including intake, retention, retrieval, and transfer of records.
  • Maintaining an organized and secure workstation and filing areas.
  • Running critical document checks to ensure all files have been appropriately saved.
  • Importing electronic documents, including scanning documents into the document management system.
  • Coordinating entering, editing, and tracking daily billing entries for stakeholders.
  • Coordinating and preparing monthly client bills.
  • Preparing check requests and expense reports.
  • Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm's travel provider and processing related business expense reimbursements.
  • Working overtime as occasionally required.
  • Other duties assigned.
Requirements
  • 3+ years of experience as a legal assistant.
  • Strong knowledge of court rules and litigation procedures.
  • Strong administrative skills, including typing, proofreading, spelling, grammar, and math.
  • Knowledge of Windows 365, Elite 3E, iManage, Acrobat Adobe, Concur, and Intapp preferred.
  • Ability to organize and prioritize workload and use good judgment in prioritizing work and meeting deadlines.
  • Positive attitude and growth mindset and must be receptive to constructive input.
  • Must display a professional manner with clients, lawyers, paralegals, and other staff members.
  • Excellent communication skills to work effectively with a diverse group of clients, lawyers, and staff, and to provide information with courtesy and tact.
What We Offer

We offer a competitive salary range of $75,000-$90,000 per year, based on experience, and a comprehensive benefits package, including medical, dental, vision, PTO, and 401(k).

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