Business Office Coordinator

4 weeks ago


Truth or Consequences, New Mexico, United States State of New Mexico Full time
Job Summary

This position is responsible for providing exceptional customer service and administrative support to the State of New Mexico. The ideal candidate will have excellent communication skills, be able to multitask, and have a professional attitude.

Key Responsibilities
  • Answer and direct phone calls, greet residents and family members, and respond to inquiries
  • Provide information about the organization and its services
  • Coordinate mail and packages, and perform various office duties
  • Update appointment calendars, prepare travel vouchers, and perform word processing and filing tasks
  • Assist with scheduling interviews and gathering documents for job postings
  • Perform other clerical receptionist duties, such as photocopying, transcribing, and faxing
  • Uphold confidentiality and security protocols for sensitive financial and patient information
Requirements
  • Eighth grade education
  • Proven work experience as a Receptionist, Front Office Representative, or similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment, such as fax machines and printers
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
Working Conditions

This position is performed in an office setting within a long-term facility with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Walking throughout the facility and frequent communication and interaction with residents, staff, and the public are required. Periods of walking, standing, bending, pushing, pulling, lifting, and stretching for a variety of activities may be required.



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