AP/AR Specialist

4 days ago


San Mateo, California, United States Ascend Full time
Job Title: AP/AR Specialist

Ascend Talent Solutions is seeking a highly organized and detail-oriented AP/AR Specialist to join our team. As a key member of our accounting team, you will be responsible for ensuring the accurate and timely entry and coding of accounting-related transactions, invoices, and expense reports.

Key Responsibilities:
  • Codes invoices, vouchers, expense reports, and check requests with correct codes conforming to standard procedures to ensure proper entry into the financial system.
  • Handles all vendor correspondence via phone or email.
  • Prepares non-inventory purchase order requisitions.
  • Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
  • Investigates and resolves problems associated with processing of invoices and purchase orders.
  • Prepares batch check runs, wire transfers, and ACH transactions.
  • Assists with the processing of month-end accruals for monthly financial reports and monthly closings.
  • Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
  • Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
  • Prepares and sends all customer billing.
  • Produces the monthly aging report.
  • Responds to customer billing inquiries, resends bills, and sends collection emails.
Requirements:
  • 1-2 years of accounts payable or general accounting experience.
  • 10-key by touch.
  • Excellent written and verbal communication skills.
  • Strong organizational skills; must be detail-oriented and able to multi-task.
  • Proficient in Microsoft Excel and other financial systems.
Benefits:
  • PTO, PST, Medical, and Dental.
Compensation:
  • $25-$27/hr.

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