AP Specialist

8 hours ago

San Ramon, California, United States Ledgent Finance & Accounting Full time
Job Description

As a key member of our team, the AP Specialist will be responsible for processing invoices and checks, ensuring compliance with accounting principles and internal controls. This role requires strong organizational skills, attention to detail, and excellent communication skills.

Key Responsibilities:

  • Process daily invoices and manage payment schedules
  • Log, review, and prioritize invoice packages; print and mail checks
  • Respond to inquiries on invoices and payment status; manage AP email
  • Research and resolve accounts payable issues
  • Assist with outgoing wire payments and monitor for completion
  • Input utilities and corporate expense invoices into the accounting system
  • Organize and maintain hard copy invoice files per retention policy
  • Maintain vendor information and prepare 1099 forms annually
  • Perform account analysis as needed
  • Execute clerical tasks including mail processing and filing

Requirements:

  • Two years of college-level accounting courses or 6 months to 1 year of relevant experience; associate degree preferred
  • 1-2 years of accounts payable experience is a plus
  • Strong PC proficiency, particularly in Excel and Word
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Strong organizational skills with attention to detail
  • Ability to maintain confidentiality and manage pressure effectively

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