Fleet and Facilities Operations Support Specialist
2 weeks ago
Department:
TransitPosition OverviewThe Sarasota County Transit department is seeking a qualified individual to assist our Maintenance and Facilities Managers. This role involves direct collaboration with both teams to facilitate effective fleet and facilities management, including financial oversight and logistical coordination. The successful candidate will be adept at interpreting contracts, tracking expenditures, and conducting technical statistical analyses to support daily operations.
Key ResponsibilitiesIn this position, you will be responsible for:
Vehicle Maintenance Coordination- Overseeing and assisting in the management of vendors providing operational, maintenance, and repair services for our fleet, ensuring proper scheduling and documentation.
- Supporting the development and management of work order systems, bus management telemetrics, and documentation for vehicle procurement and disposal.
- Assisting in the oversight of bus stop and facility maintenance, including coordination of grant funding with internal teams.
- Communicating with facilities maintenance personnel regarding submitted Archibus work requests to ensure timely completion of tasks.
- Helping implement preventive maintenance schedules for facility-related equipment and assets, identifying previously neglected areas.
- Assisting with regular fixed asset inventories as required.
- Ensuring compliance with relevant regulations and policies from FTA, FDOT, and County standards.
- Monitoring parts inventory and overseeing purchases.
- Reconciling approved contract line items with invoices, adhering to prompt payment policies and coding requirements.
- Reconciling fuel charges and usage from fleet utilization reports.
- Providing necessary support to the Fiscal Division for grant applications, contract development, and cost estimation for new procurements.
- Representing the division in departmental reviews and audits, including those from the Federal Transit Administration and Florida Department of Transportation.
- Managing contracts and budgets for the Maintenance Division, assisting in budget planning and resource maximization.
- Utilizing various software programs to track spending trends and provide statistical data for reporting purposes.
- Collaborating with the finance division to manage the disposal of fleet vehicles, including preparation of necessary documentation.
- Supporting the daily operations of the Transit Maintenance Manager, Facilities Manager, and their teams.
- Identifying and addressing maintenance and facility-related issues.
- Monitoring personnel records for compliance with safety and training regulations.
- Coordinating meetings and training sessions, maintaining office supplies, and managing correspondence.
- Participating in vendor and staff meetings, and conducting research to provide requested information.
- Exhibiting strong technical, computer, and report writing skills.
Hours: Full-Time, 40 hours per week, Monday - Friday, 07:30 a.m. to 04:00 p.m.
QualificationsMinimum Requirements:
- Associate's degree from an accredited institution with three (3) years of relevant experience.
- -OR- Bachelor's degree in a related field.
- Five (5) years of professional experience may substitute for the degree at management's discretion.
Preferred Qualifications:
- One (1) year of relevant experience with knowledge of regulations, compliance, budgeting processes, and data collection methods.
Physical Requirements: Must be able to occasionally lift and/or move up to 50 pounds.
Compensation and BenefitsStarting Salary: $52, $57,200.00, based on experience.
Employee Type:Regular (Budgeted)Benefits:
- Comprehensive benefits package including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program, and Florida Retirement System.
- Access to wellness programs, including fitness facilities and classes.
- Generous paid time off policy, including holidays, personal days, and vacation days that increase with tenure.
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