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Human Resources Coordinator

2 months ago

Garden Grove, California, United States PHASE Scientific Americas Full time

Job Overview:

PHASE Scientific Americas is seeking a highly organized and detail-oriented HR Assistant to support the HR department and overall office operations. The ideal candidate will possess excellent communication skills, maintain a professional demeanor, and be highly organized. This position involves various administrative tasks, including managing office supplies, supporting recruitment and onboarding processes, coordinating employee engagement programs, and assisting with company events.

Key Responsibilities:

  • Perform daily administrative tasks such as maintaining employee records, processing HR paperwork, and providing high customer service to employees and external partners.
  • Assist with recruitment processes, including posting job openings, scheduling interviews, communicating with candidates, and conducting initial candidate screenings.
  • Support the onboarding process by preparing new hire documentation, organizing orientation sessions, and ensuring a smooth integration of new employees into the company.
  • Audit HR records to ensure compliance with labor laws, company policies, and recordkeeping requirements.
  • Act as a point of contact for employees with HR-related queries, guiding them to the appropriate resources or personnel as necessary.
  • Communicate and enforce HR policies and procedures to ensure all employees are informed and in compliance with company guidelines.
  • Coordinate employee engagement initiatives, wellness programs, and company events to foster a positive work environment and enhance employee satisfaction.
  • Monitor inventory levels of office supplies and lunchroom snacks, placing orders as necessary to maintain an organized and functional office.
  • Assist with travel arrangements for staff, ensuring compliance with the company's travel policies.
  • Collaborate with the HR and management teams to address employee concerns, assist with conflict resolution, and contribute to creating a positive workplace culture.
  • Regularly visit the office to verify office and breakroom supplies, assist employees, and support on-site operations as needed.
  • Contribute to HR projects and initiatives, ensuring that HR programs are effectively implemented and maintained.
  • Other tasks and projects as assigned.

Internal and External Interactions:

  • Externally: Coordinate with suppliers for office supplies, vendors for company events, and service providers for travel arrangements.
  • Internally: Collaborate with the HR team, senior staff, and office departments to support HR operations, administrative functions, and company events.

Qualifications:

  • Bachelor's degree in business administration, Human Resources, or a related field preferred.
  • Previous experience as an administrative or HR assistant preferred.
  • Strong organizational skills and attention to detail.
  • Proficiency in MS Office (Excel, Word, Outlook).
  • Valid drivers license and current automobile insurance.
  • Excellent written and verbal communication skills.
  • Ability to perform tasks accurately and efficiently in a fast-paced environment.

Benefits:

  • Competitive salary
  • Bonus Structure
  • Health Insurance
  • Vision Insurance
  • Dental Insurance
  • 401(k) retirement plan

Role Impact:

The HR Assistant is essential in maintaining efficient office operations and supporting the HR department. By effectively managing administrative tasks, office supplies, recruitment, onboarding, and employee engagement programs, this role ensures smooth daily operations and contributes to the organization's success.