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Corrections Records Specialist I

2 months ago

Woodland, California, United States County of Yolo, CA Full time
Job Summary

The County of Yolo, CA is seeking a highly skilled and detail-oriented Corrections Records Specialist I to join our team. As an entry-level position, this role offers an excellent opportunity for individuals to develop their skills and knowledge in a dynamic and fast-paced environment.

Key Responsibilities
  • Prepare, process, and maintain various records, reports, and permits used in the Sheriff's Office.
  • Process necessary documents for support services within the Detention Facility and the Sheriff's Office.
  • Prepare and process correspondence and reports to the Department of Justice and other federal and state agencies.
  • Operate the C.L.E.T.S system to input and obtain accurate data necessary to fulfill the demands of a law enforcement agency.
  • Answer phones, relate messages, type various reports, documents, and other related departmental correspondence.
  • Keep accurate records of all monies of inmates in custody that are received and disbursed.
  • Schedule in and out of county court appearances.
  • Prepare, maintain, and distribute court lists, including daily arrangement calendars.
  • Facilitate and coordinate out-of-state extraditions between California agencies and out-of-state agencies and jurisdictions.
  • Process warrants, including C.L.E.T.S system entry, modification, or cancellations, sending out warrant letters, teletype abstracts, warrant locates, and other warrant correspondence.
  • Process paperwork and C.L.E.T.S system entry, modification, or cancellations related to restraining orders, towed, stored, stolen, and recovered vehicles and boats, missing and located persons, stolen and recovered property, and guns.
  • Process DOJ database audits.
  • Process fingerprint cards verifying that accurate information is submitted to the Department of Justice and other federal and state agencies.
  • Enter inmate data into Jail Management System, and process crime reports, citations, and other related functions in the Records Management System.
  • Receive subpoenas as an authorized agent of the Custodian of Records for the Sheriff's Office.
  • Receive and process visitors, correspondence, phone calls, and other inmate information.
  • Perform monetary transactions, data terminal operations, and processing booking information, bail, warrants, teletypes, contact messages, and court paperwork.
  • Perform time calculations for inmates who are serving time in the detention facility.
  • Arrange for inmate releases to other law enforcement agencies.
Requirements
  • Completion of high school or possession of G.E.D.
  • Minimum two (2) years of paid office clerical experience.
  • Typing ability of minimum 35 net words per minute.
  • Knowledge of the Public Records Act and release of information, facility security rules and regulations, law enforcement terminology, department rules and procedures, legal documents encountered in normal performance of duties, general provisions of commonly used codes and laws, records maintenance, indexing, and filing, including records of monies received and disbursed, general office equipment, procedures, and practices.
  • Ability to type no less than 35 words per minute, operate word and data processing equipment, apply correct English usage, spelling, grammar, establish and maintain effective relationships with those contacted during the course of work, use sound judgment in maintaining departmental confidentiality, interpret and enforce institutional rules, regulations, and policies with firmness, tact, and impartiality, effectively control, direct, and instruct the public individually and in groups, understand and follow rules, oral, and written instructions, make effective and reasonable decisions in emergencies and take appropriate action as directed, learn and use radio, respond to emergencies which may include the direction of flow of any professional and public visitors to the facility.
  • Willingness to work odd, irregular, and/or rotating shifts, holidays, and weekends.
  • Valid California driver's license, Class C or higher, to carry out job-related duties.