Office Assistant I Position

5 days ago


Woodland, California, United States Yolo County Housing Authority Defunct Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Assistant I to join our team at Yolo County Housing. The successful candidate will provide administrative support to our program area, greet and direct visitors, provide general information to potential applicants and tenants, and perform a variety of clerical duties.

Key Responsibilities
  • Perform general clerical duties, including typing, filing, reception, and mail distribution.
  • Receive, sort, and distribute incoming and outgoing mail, ensuring timely processing.
  • Provide receptionist duties, answering the telephone and waiting on the general public, and giving information on program policies and procedures.
  • Order office supplies, process orders, and submit invoices to the finance department.
  • Assist in the enrollment of participants in programs, issue, receive, type, and process applications, payments, and related documents.
  • Accept monthly rents and bills for fees, record payments, and send delinquent notices when necessary.
  • Schedule inspections and appointments as assigned, notify appropriate parties.
  • Sort and file documents and records for the housing assistance division, maintain alphabetical, index, and cross-reference files, and scan documents to assigned personnel.
  • Assist in the organization of meetings or conferences and coordinate master and/or management schedules, including contacting contractors, vendors, and/or government and community agencies.
Requirements
  • High school diploma, GED, or 12th grade equivalent and 3+ years of clerical experience, preferably in a public service environment.
  • Associate degree preferred.
  • Bilingual Spanish or Russian preferred.
Working Conditions

The successful candidate will work in a fast-paced office environment, with frequent interruptions and deadlines. The ability to work independently and as part of a team is essential.



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