Facilities Operations Coordinator

1 week ago


Williamsburg, Virginia, United States Club Wyndham Resort Full time
Facilities Operations Coordinator - Club Wyndham Resort

Overview:
The Facilities Operations Coordinator plays a crucial role in managing communication between technicians and the engineering department. This position involves overseeing the dispatch of service requests and maintaining accurate inventory records while ensuring that all operations run smoothly.

Key Responsibilities:
Primary duties include, but are not limited to:
  • Efficiently manage incoming and outgoing service requests using phone or electronic systems to track ongoing work orders. (40% of time)
  • Maintain a detailed communication log throughout shifts. (10% of time)
  • Oversee the receipt and distribution of inventory and supplies. (15% of time)
  • Perform general administrative tasks such as filing and processing work orders. (20% of time)
  • Ensure compliance with safety regulations by updating OSHA postings and adhering to departmental safety protocols. (10% of time)
  • Assist in conducting unit inspections as needed. (5% of time)

Qualifications:
  • Education:
    • High school diploma or equivalent preferred.
  • Experience:
    • 1-2 years in office administration or similar roles.
    • Experience with multi-line phone systems is required.
    • Proficiency in using PCs and tablets.
    • Preferred background in safety training.
  • Skills:
    • Ability to manage multiple tasks effectively.
    • Strong capability to follow directions and complete assignments.
    • Excellent prioritization skills.
    • Basic computer and tablet proficiency.
    • Effective communication skills.
    • Ability to maintain composure in high-pressure situations.
    • Experience working in a general office environment.
  • Technical Proficiencies:
    • Basic PC and tablet skills are essential.
    • Experience with multiple phone lines is necessary.
    • Familiarity with radio dispatch systems.
  • Preferred Experience:
    • 1-2 years in a similar role is advantageous.


  • Williamsburg, Virginia, United States InsideHigherEd Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Facilities Operations Coordinator to join our team at InsideHigherEd. The successful candidate will be responsible for coordinating support services functions, including major event management and coordination, facilities inspection services, and work control coordination.Key...


  • Williamsburg, Virginia, United States The Colonial Williamsburg Foundation Full time

    Job SummaryThe Colonial Williamsburg Foundation is seeking a highly experienced and skilled Director of Facilities Maintenance to lead the operations of the Hospitality Maintenance Department. As a key member of the CWC-HG Operations Staff, Design Services, CWF Architecture and Engineering (A&E) department, and CWF Facility Maintenance departments, the...


  • Williamsburg, Virginia, United States The Colonial Williamsburg Foundation Full time

    Job SummaryThe Colonial Williamsburg Foundation is seeking a highly experienced and skilled Director of Facilities Operations to lead the Hospitality Maintenance Department. As a key member of the CWC-HG Operations Staff, the successful candidate will be responsible for directing the operations of the department, working collaboratively with various teams to...


  • Williamsburg, Virginia, United States The Crescent Hotels Group Full time

    Position Overview:The Head of Facility Operations oversees the functionality of the Hospitality Maintenance Division, collaborating closely with the Operations Team, Design Services, and the Architecture and Engineering (A&E) department.Key Responsibilities:Manage and respond to all aspects related to Hospitality facilities, including Electrical, Mechanical,...


  • Williamsburg, Virginia, United States Hilton Grand Vacations Full time

    Become a Key Player as a Housekeeping Operations CoordinatorAre you dedicated to enhancing guest satisfaction through efficient service? We invite you to consider the role of Housekeeping Operations Coordinator with Hilton Grand Vacations.Key Responsibilities:Oversee and manage the allocation of tasks for housekeeping staff and supervisorsRespond to...


  • Williamsburg, Virginia, United States Club Wyndham Resort Full time

    Summary: We are seeking a highly organized and efficient Maintenance Operations Coordinator to join our team at Club Wyndham Patriots Place Resort. This role is crucial in ensuring the smooth operation of our maintenance department by effectively managing communication, inventory, and administrative tasks. Essential Job Functions: Dispatching &...


  • Williamsburg, Virginia, United States Travel + Leisure Co. Full time

    Delivering Exceptional Guest ExperiencesAt Travel + Leisure Co., we're committed to putting the world on vacation. As a Business Operations Coordinator, you'll play a vital role in supporting our Sales and Marketing processes, ensuring that our guests receive exceptional service and experiences.Key Responsibilities:Provide top-notch customer service to our...


  • Williamsburg, Virginia, United States Amentum Full time

    Amentum is seeking a Facilities Administrative Support in the Williamsburg area of Virginia. The Facilities Support provides administrative support to the facility's administrative director/manager. Duties may vary but typically include processing accounts payable on behalf of the facilities department, processing account fund transfers periodically, and...


  • Williamsburg, Virginia, United States Williamsburg-James City County Public Schools Full time

    Job SummaryThis position performs a variety of responsible, diverse, and complex administrative responsibilities to assist with minor and major capital improvement projects, helps oversee the division's safety committee activities, monitors air quality issues, and helps develop the division's Capital Improvements Project budget. Also supervises the...


  • Williamsburg, Virginia, United States US Facilities Inc Full time

    Position Overview:US Facilities Inc. is looking for experienced individuals to join our team as Senior Transportation Specialists. This role involves critical responsibilities in the maintenance and operation of transportation systems.Key Responsibilities:1. Operate and maintain hand and power tools effectively.2. Conduct minor repairs and preventative...


  • Williamsburg, Virginia, United States Cox-Powell Corporation Full time

    FACILITIES MAINTENANCE - DELIVERY HELPERCox-Powell Corporation stands as a prominent player in the commercial, mechanical, and electrical contracting sector within the Hampton Roads area. With a legacy spanning nearly 80 years, we cater to a diverse clientele, from local enterprises to Fortune 500 corporations. Our expertise encompasses Mechanical Services,...


  • Williamsburg, Virginia, United States The Colonial Williamsburg Foundation Full time

    Job SummaryThe Colonial Williamsburg Foundation is seeking a highly experienced and skilled Director of Facilities Maintenance to lead the operations of the Hospitality Maintenance Department. This key role will be responsible for directing the day-to-day activities of the department, ensuring the delivery of high-quality facilities maintenance services to...


  • Williamsburg, Virginia, United States Nestlé Purina Pet Care Full time

    Job SummaryWe are seeking a highly skilled Production Data Coordinator to join our team at Nestlé Purina Pet Care. As a key member of our manufacturing operations team, you will be responsible for supporting the collection, entry, and reporting of manufacturing and inventory management functions.Key ResponsibilitiesRecord and track all production activities...


  • Williamsburg, Virginia, United States Compass Group, North America Full time

    Job SummaryWe are seeking a highly skilled and experienced Director of Environmental Services Operations to join our team at Compass Group, North America. As a key member of our operations team, you will be responsible for leading and advising on all aspects of the Environmental Services Department.Key Responsibilities:Oversee the financial management of the...


  • Williamsburg, Virginia, United States Rock Solid Janitorial, Inc. Full time

    Position: Area Team Lead (Part Time/Hourly)Reports to: Area SupervisorOverview of Responsibilities:The Area Team Lead plays a crucial role in supporting the operational objectives of Rock Solid Janitorial, Inc. This position involves optimizing the use of established protocols while upholding the company's mission through effective teamwork and communication...


  • Williamsburg, Virginia, United States F L I PLC Full time

    Job OverviewWe are in search of skilled reception staff to support our dynamic medical facility. The responsibilities will encompass:Managing incoming callsCoordinating appointment schedulesProcessing paymentsAssisting with administrative tasksThe ideal candidate should possess the ability to handle multiple tasks efficiently and collaborate effectively with...


  • Williamsburg, Virginia, United States James City County Full time

    Position Overview$38,325 - $57,898 / year DOQ + Full-Time County BenefitsThis role is crucial for managing all mail and email absentee applications and ballot distribution for registered voters in James City County, including military and overseas citizens. The position requires adherence to strict deadlines set by federal and state election regulations to...


  • Williamsburg, Virginia, United States Great Wolf Lodge Full time

    Position Overview:As a Facilities Maintenance Specialist at Great Wolf Lodge, your role will encompass a variety of essential tasks to ensure the smooth operation of our facilities.Key Responsibilities:Conduct routine maintenance on tools and equipment found in kitchens and mechanical areas, focusing on cleaning and lubrication.Identify and manage all...


  • Williamsburg, Virginia, United States College of William & Mary Full time

    Position OverviewThe Custodial Operations Supervisor plays a crucial role in maintaining a pristine, secure, and healthy atmosphere for all members of the college community, including students, faculty, staff, and visitors.Key ResponsibilitiesAssist management in the coordination of custodial tasks.Oversee the assignment of cleaning duties to ensure...


  • Williamsburg, Virginia, United States Rock Solid Janitorial, Inc. Full time

    Regional Operations Supervisor: Part Time/HourlyReports to: Area SupervisorSummary/Objective of Job Duties and Responsibilities:The Regional Operations Supervisor plays a vital role in our organization, contributing to the operational success of our teams. This individual is instrumental in ensuring the effective application of established procedures while...