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Election Operations Coordinator
2 months ago
Position Overview
$38,325 - $57,898 / year DOQ + Full-Time County Benefits
This role is crucial for managing all mail and email absentee applications and ballot distribution for registered voters in James City County, including military and overseas citizens. The position requires adherence to strict deadlines set by federal and state election regulations to uphold the integrity of the electoral process.
Key Responsibilities
- Oversee the processing of all absentee mail and email applications, ensuring effective communication regarding the status and eligibility of each absentee voter within the Virginia Department of Elections secure statewide database.
- Maintain both physical and digital records for over 8,000 absentee voters, including scanning and attaching applications.
- Manage records and communications for military, overseas, and federal voters (UOCAVA), ensuring applications are current and providing renewal information throughout the year.
- Facilitate the mailing and emailing of ballots to absentee voters.
- Review ballot envelopes for completeness, promptly addressing any deficiencies while maintaining voter confidentiality.
- Act as the primary liaison between the Office of Elections and relevant vendors concerning the absentee voting process.
- Supervise on-call staff and volunteers involved in absentee voting operations.
- Develop and maintain tracking and projection spreadsheets related to absentee voting.
- Ensure compliance with retention requirements for absentee records as established by the Library of Virginia.
- Create and manage an annual calendar for tasks associated with absentee voting.
- Recognize and adhere to strict deadlines, ensuring adequate staffing and supplies are available to meet these timelines.
- Prepare and manage materials such as forms, envelopes, and labels for Election Day precincts.
- Support front office operations and assist in various areas within the Office of Elections as needed.
- Handle inquiries submitted to the main department email address.
Qualifications
- Must be a qualified voter in Virginia.
- Possession of a valid Virginia driver's license is required, along with an acceptable driving record.
- Thorough understanding of standard office procedures and customer service principles.
- Ability to comprehend and implement Virginia Election Laws.
- Advanced proficiency in computer software, including Microsoft Office Suite and Adobe.
- Willingness to participate in meetings and training sessions, both in-person and virtually.
- Effective communication skills, both written and verbal, with the ability to establish and maintain professional relationships.
- Flexibility to work irregular hours, including weekends and holidays.
James City County is committed to fostering a diverse workforce and providing reasonable accommodations for applicants. A fully completed application is required for consideration.
