Event Planning Coordinator

2 weeks ago


Middlebury village, Vermont, United States Middlebury College Full time
Job Summary

The Event Scheduling Specialist plays a crucial role in supporting the Department of Event Management at Middlebury College. This position involves facilitating the scheduling and service dissemination of event planning for the College, ensuring that events are conducted in compliance with all relevant policies and regulations.

Key Responsibilities:

  • Provide guidance and direction to facilitate an effective and efficient event planning process.
  • Advise event planners on College policies and procedures, as well as requirements necessary for events to be held in compliance with VT State laws and institutional guidelines.
  • Develop and maintain relationships with key internal stakeholders and external partners.
  • Schedule events through 25Live to reserve space, deploy support services, and market events to online calendars.
  • Support the institutional planning of annual and academic ceremonies, such as Commencement and Convocation.
  • Manage event scheduling at the Middlebury Snowbowl and provide backup support to the system administrator for 25Live.
  • Assist other members of the Event Management team with department responsibilities as needed.

Requirements:

  • Bachelor's degree or related experience required.
  • Exceptional communication and problem-solving skills, with the ability to work collaboratively and independently.
  • Strong organizational and project management skills, with the ability to manage multiple projects with varying priorities and deadlines.
  • Proficiency in Microsoft Office, SharePoint, and Google Docs, with the ability to learn new software programs.

Working Conditions:

The majority of work for this position is conducted in an office setting, with site visits to various spaces on campus and onsite support for large institutional academic ceremonies.



  • Middlebury (village), Vermont, United States InsideHigherEd Full time

    Job Summary:As a Senior Event Coordinator at Middlebury College, you will be responsible for developing, planning, and executing events to advance relationships with prospects, donors, and volunteers. You will collaborate with colleagues to articulate event objectives and outcomes, and design event programs, marketing materials, and event follow-up to...


  • Middlebury (village), Vermont, United States Middlebury College Full time

    Museum Events Coordinator Job DescriptionMiddlebury College is seeking a highly organized and detail-oriented Museum Events Coordinator to join our team. As a key member of our museum staff, you will be responsible for planning and executing a wide range of events and programs that showcase the museum's collections and exhibitions.Key Responsibilities:Manage...


  • Middlebury (village), Vermont, United States Middlebury College Full time

    Job SummaryThe Event Scheduling Specialist plays a crucial role in supporting the Department of Event Management at Middlebury College. This position is responsible for facilitating the scheduling and service dissemination of event planning for the College, ensuring that all events are executed efficiently and effectively.Key ResponsibilitiesProvide guidance...


  • Middlebury (village), Vermont, United States InsideHigherEd Full time

    Job Summary: We are seeking a highly skilled and experienced Director of Special Events to join our team at Middlebury College. The successful candidate will be responsible for designing and executing a comprehensive special events strategy to support the college's fundraising priorities, donor cultivation, and stewardship. Key Responsibilities: Develop...


  • Middlebury (village), Vermont, United States Middlebury College Full time

    Job SummaryThe Climate Action Coordinator at Middlebury College plays a pivotal role in supporting the implementation of programs and outreach efforts related to the Climate Action Program. This position involves providing operational and technical support for campus activities, including internal and external communications, coordinating the Climate Action...


  • Middlebury (village), Vermont, United States Middlebury College Full time

    Job SummaryMiddlebury College seeks a highly motivated and detail-oriented Climate Action Coordinator to provide operational and technical support for the implementation of programs and outreach efforts to support campus activities related to the Climate Action Program.Key ResponsibilitiesCoordinate the Climate Action Fellowship program for Middlebury...


  • Middlebury (village), Vermont, United States Middlebury College Full time

    Job SummaryWe are seeking a highly motivated and experienced Climate Action Coordinator to join our team at Middlebury College. The successful candidate will provide operational and technical support for the implementation of programs and outreach efforts to support campus activities related to the Climate Action Program.Key ResponsibilitiesCoordinate the...


  • Middlebury (village), Vermont, United States Middlebury College Full time

    Job SummaryThe IT Operations Coordinator plays a vital role in supporting the operational responsibilities of the ITS Technology Support Services team. This position is responsible for coordinating administrative tasks, project coordination, scheduling, budgeting, purchasing, inventory control, and change management processes.Key ResponsibilitiesCoordinate...


  • Middlebury (village), Vermont, United States Middlebury College Full time

    Job Summary:The IT Operations Coordinator will assist with the operational responsibilities of the ITS Technology Support Services team, including administrative tasks, project coordination, scheduling, budgeting, purchasing, inventory control, and change management processes.Key Responsibilities:Coordinate external communications for internal ITS projects,...


  • Middlebury (village), Vermont, United States Middlebury College Full time

    Job Summary:The IT Operations Coordinator assists with the operational responsibilities of the ITS Technology Support Services team, including administrative tasks, project coordination, scheduling, budgeting, purchasing, inventory control, and change management processes.This is a full-time, benefits-eligible, hourly position with a hiring range of $29.58...


  • Middlebury (village), Vermont, United States Middlebury College Full time

    Job SummaryWe are seeking a highly organized and detail-oriented IT Operations Coordinator to join our team at Middlebury College. The successful candidate will assist with the operational responsibilities of the ITS Technology Support Services team, including administrative tasks, project coordination, scheduling, budgeting, purchasing, inventory control,...


  • Middlebury (village), Vermont, United States Counseling Service of Addison County, Inc. Full time

    Job SummaryCounseling Service of Addison County, Inc. is seeking a highly skilled and experienced Case Management Professional to join our team. As a key member of our staff, you will be responsible for developing, implementing, and monitoring supports for individuals with intellectual disabilities and potentially traumatic brain injuries, as well as the...


  • Middlebury (village), Vermont, United States Firefly Home Care Full time

    About Us:Firefly Home Care is a leading provider of comprehensive care services dedicated to improving the lives of the elderly. Our team is passionate about delivering high-quality care that meets the unique needs of each senior we serve.Job Description:As a Geriatric Care Manager, you will play a critical role in coordinating and managing the care of...


  • Middlebury (village), Vermont, United States Jayco Full time

    Job SummaryThis salaried position exists to coordinate towable Service Technician schedules and activities to ensure all repairs are completed timely, efficiently and in a high quality manner to meet daily goals and objectives.Key ResponsibilitiesAssists in organizing, planning and assigning current work activities to technicians to meet established schedule...


  • Middlebury (village), Vermont, United States VACD Full time

    About the Role:The Vermont Association of Conservation Districts (VACD) is seeking a highly motivated and experienced Agriculture Resource Specialist/Projects Coordinator to join our team. As a key member of our organization, you will play a critical role in supporting the conservation efforts of Addison County's land stewards.Key Responsibilities:Provide...


  • Middlebury (village), Vermont, United States Middlebury College Full time

    Job SummaryThe Assistant Director of Admissions is a key member of the Admissions Office team, responsible for supporting the office's goals and objectives. This role involves managing an assigned geographic territory, serving as the College's representative, and participating in committee deliberations and decisions.Key Responsibilities:Manage an assigned...


  • Middlebury (village), Vermont, United States Middlebury College Full time

    Job SummaryWe are seeking a highly skilled and experienced Project Manager, Facilities Services to join our team at Middlebury College. The successful candidate will be responsible for managing internal and contracted construction/renovation projects, serving as a customer liaison and owner's representative for construction, renovation, and maintenance...


  • Middlebury (village), Vermont, United States Jayco Full time

    Accounts Payable Clerk Job DescriptionThis is a full-time hourly position responsible for processing accounts payable transactions in a timely and accurate manner.Key Responsibilities:Scan invoices, packing slips, and supporting documents into the imaging system.Index packing slips and supporting documents into the imaging system.Enter a portion of AP...


  • Middlebury (village), Vermont, United States Middlebury College Full time

    Job SummaryMiddlebury College seeks a highly skilled and experienced Theatre Technical Director to lead our theatre department's productions and classes. As a key member of our team, you will provide technical direction, instruction, and creative input to ensure the success of our productions.This is a full-time, benefits-eligible position with a hiring...

  • Facilities Manager

    2 weeks ago


    Middlebury (village), Vermont, United States Middlebury College Full time

    Job SummaryWe are seeking a highly skilled and experienced Facilities Manager to join our team at Middlebury College. As a key member of our facilities team, you will be responsible for managing internal and contracted construction/renovation projects, serving as a customer liaison and owner's representative for construction, renovation, and maintenance...