Administrative Coordinator
4 days ago
We are seeking a highly skilled and experienced Administrative Specialist to join our team at Georgia State University. As a key member of our Facilities Management Admin department, you will provide administrative support to the Vice President of Facilities and other senior-level staff.
Key Responsibilities:- Provide high-level administrative support to the Vice President of Facilities, including preparing reports, handling customer service requests, and scheduling meetings.
- Manage memberships and subscription renewals, handle workshop/conference registration, and review and track invoices using Spectrum System.
- Coordinate weekly meetings with potential vendors in the Facilities Division, including scheduling and communicating meeting times and locations to appropriate division personnel.
- Administer technical support and record-keeping for these meetings, schedule lunch and learn meetings when required, and draft reports and correspondence.
- Update organizational charts, plan special events and projects involving the VP's office, and represent Facilities on various campuses and departmental committees.
- Bachelor's degree and four years of administrative experience; or a combination of education and related experience.
- Knowledge of University rules, policies, and procedures, as well as business management practices.
- Strong public relations skills, skilled in professional business writing, and effective time management, analytical, and organizational skills.
- Ability to supervise and direct the work of others, plan, develop, and analyze work procedures, and communicate effectively with diverse stakeholders.
- A flexible work environment, generous benefits, including health, dental, vision, tuition assistance, retirement, and more.
- A knowledge-sharing organization that works collaboratively with diverse partners, professional development opportunities, and mentorship.
- A rapidly growing center within an academic setting, with opportunities for growth and advancement.
Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state, or local protected class.
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