Administrative Support Specialist
3 days ago
Pratum Companies is seeking a highly skilled and organized Administrative Assistant to join our corporate office in Gaithersburg, MD. This role will provide administrative support to multiple company leaders and assist with general office administrative tasks and duties.
Main Job Responsibilities:- Prepare, draft, and edit correspondence, communications, letters, e-mails, presentations, and other documents using email, word processing, spreadsheet, database, or other software.
- Manage and maintain schedules, appointments, and travel arrangements for assigned company leaders, including calendaring and managing work calendars and appointments.
- File and retrieve documents and reference materials.
- Answer phone calls and emails, take messages, and respond as appropriate.
- Plan travel, including flights, accommodation, and ground transportation as required.
- Conduct research, assemble, and analyze data to prepare reports and documents.
- Monitor, respond to, and distribute incoming communications.
- Receive and interact with incoming visitors as appropriate.
- Interact with external clients, associates, business partners, etc.
- Take accurate and comprehensive notes at meetings where needed.
- Help with daily time management.
- Perform general office-type duties such as ordering supplies, maintaining records, and performing basic bookkeeping work.
- Handle payments for services on behalf of the company.
- Open, sort, and distribute incoming correspondence from various sources.
- Assist and support the overall administration of the main office operations, including reception, supplies, food, beverage, snacks, etc.
- Other duties, responsibilities, tasks, and projects as assigned.
- 2+ years of experience providing administrative support to one or more company department head-level executive.
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (Teams, Outlook, Word, Excel, PowerPoint).
- Knowledge of standard office administrative practices and procedures.
- High school diploma required; Bachelor's degree a plus, but not required.
- Technical knowledge and experience necessary to perform the tasks and responsibilities above.
- High level of interpersonal skills and the ability to display diplomacy, tact, and professionalism.
- Strong organizational skills and ability to plan, prioritize, and organize workload in order to meet deadlines.
- Superb English verbal and written communication skills.
- Must be a proactive self-starter and show initiative and be able to gather and monitor information and data and anticipate others' needs based on the circumstances.
- Must display outstanding judgment and decision-making ability, and drive to results with a high attention to detail and accuracy.
- Must have a desire to take on new responsibilities in areas with little to no prior experience.
This role is non-exempt and has an anticipated hourly pay range of $21.63-$26.45 for a new employee depending on a number of relevant factors including individuals' experience, qualifications, knowledge, skills, abilities, client/property or company budgetary limitations/guidelines, and other job-related company and market considerations. This position may be eligible to receive discretionary and/or performance-based bonuses on a spot or annual basis, which are variable depending on individual merit/performance, budgetary limitations, company performance, and other job-related factors. This non-exempt role will be eligible for overtime for all hours worked in excess of 40 per week. Full-time positions (30+ hours/week) are eligible for 2 weeks paid vacation, 3 weeks sick and related leave, 11 paid holidays, and health & welfare benefits as outlined on the Company's website.
Pratum Companies is committed to a diverse workforce and is an Equal Opportunity Employer.
-
Administrative Support Specialist
2 days ago
Gaithersburg, MD , USA, United States PeopleShare Inc Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at PeopleShare Inc in Frederick, MD.Job Summary:The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes data entry, scheduling appointments, handling...
-
Administrative Support Specialist
3 weeks ago
Gaithersburg, Maryland, United States T Lab Inc Full timeJob SummaryWe are seeking an experienced Administrative Assistant to support the daily operations of our laboratory. The ideal candidate will have a strong background in administrative functions, excellent communication skills, and the ability to multitask in a fast-paced environment.Key Responsibilities:Provide administrative support to the laboratory team,...
-
Administrative Support Specialist
2 days ago
Gaithersburg, Maryland, United States Pratum Companies Full timeJob SummaryWe are seeking an experienced Administrative Assistant to join our corporate office team in Gaithersburg, MD. As an Administrative Assistant, you will provide high-level administrative support to multiple company leaders, manage schedules, and perform various administrative tasks.Key ResponsibilitiesPrepare and edit correspondence, communications,...
-
Administrative Support Specialist
2 weeks ago
Gaithersburg, Maryland, United States Pratum Companies Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Pratum Companies. This role will provide administrative support to multiple company leaders and assist with general office administrative tasks and duties.Main ResponsibilitiesPrepare and edit correspondence, communications, and documents using...
-
Recovery Support Specialist
1 week ago
Gaithersburg, MD , USA, United States Sheppard Pratt Full timeRecovery Support SpecialistSheppard Pratt is seeking a Recovery Support Specialist to join our team. As a Recovery Support Specialist, you will play a critical role in supporting youth recovering from substance abuse addiction.Key Responsibilities:Recruit and engage youth in the program, building relationships and trust.Implement activity curriculum, leading...
-
Administrative Support Specialist
21 hours ago
Gaithersburg, Maryland, United States Housing Opportunity Com Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide executive-level support to the Vice President of Maintenance at the Housing Opportunities Commission of Montgomery County (HOC).Key ResponsibilitiesProvide administrative support to the Vice President, including coordinating meetings, scheduling appointments,...
-
Administrative Support Specialist
15 hours ago
Pittsburgh, PA , USA, United States City of Pittsburgh Full timeJob Title: Administrative SpecialistWe are seeking a highly skilled and organized Administrative Specialist to join our team at the City of Pittsburgh. As an Administrative Specialist, you will provide administrative support to the Department of City Planning, performing a wide range of tasks to ensure the smooth operation of the department.Key...
-
Administrative Support Specialist
4 weeks ago
Gaithersburg, Maryland, United States Pratum Companies Full timeMain Job Tasks and ResponsibilitiesPrepare, draft, and edit correspondence, communications, letters, e-mails, presentations, and other documents using email, word processing, spreadsheet, database, or other software.Manage and maintain schedules, appointments, and travel arrangements for assigned company leaders, including calendaring by scheduling meetings...
-
Administrative Support Specialist
13 hours ago
St. Louis, MO, USA, United States Marriott Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Marriott. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including answering phones, responding to emails, and performing data entry tasks.Key ResponsibilitiesProvide...
-
Administrative Support Specialist
3 weeks ago
Pittsburgh, PA , USA, United States Waséyabek Development Company LLC Full timeJob Title: Administrative SpecialistWaséyabek Development Company LLC is seeking a highly skilled and organized Administrative Specialist to join our team. As an Administrative Specialist, you will provide administrative support to the Technology Development Center of the National Energy Technology Laboratory.Responsibilities:Make travel arrangements and...
-
Recovery Support Specialist
1 day ago
Gaithersburg, MD , USA, United States Sheppard Pratt Full timeJob SummaryWe are seeking a highly motivated and compassionate Recovery Support Specialist to join our team at Sheppard Pratt. The successful candidate will provide critical support to youth recovering from substance abuse addiction, promoting overall wellness and a drug-free lifestyle.Key ResponsibilitiesRecruit and engage youth in the program, fostering a...
-
Administrative Support Specialist
1 day ago
Birmingham, AL, USA, United States Gallagher Full timeAbout the RoleGallagher is seeking an experienced Administrative Support Specialist to join our team. As a key member of our operations team, you will provide administrative and secretarial support to mid-level professionals, ensuring seamless day-to-day operations.Key Responsibilities:Provide administrative and staff support servicesAssist in budget...
-
Administrative Support Specialist
3 weeks ago
Washington, DC, USA, United States Serigor Inc. Full timeJob SummaryWe are seeking a highly motivated and organized Administrative Support Specialist to join our team at Serigor Inc. in Washington, DC. This is a 12-month+ contract opportunity that requires a professional with excellent administrative skills and a strong attention to detail.Key ResponsibilitiesDevelop and draft reports, briefs, proposals, and other...
-
Administrative Support Specialist
16 hours ago
Tallahassee, FL , USA, United States HealthSouth Full timeThe Administrative Support Specialist plays a vital role in maintaining internal and external communications of the hospital and community through the operation of the telephone switchboard and front desk reception. This individual helps support other hospital departments by taking on clerical or general office-related responsibilities as needed. The...
-
Warehouse Support Specialist
3 weeks ago
Gaithersburg, MD , USA, United States Maryland-National Capital Park & Planning Commission Full timeJob SummaryWe are seeking a highly organized and detail-oriented Warehouse Support Specialist to join our team at the Maryland-National Capital Park and Planning Commission. As a key member of our warehouse operations team, you will be responsible for assisting with inventory management, delivery of parts and items to regional shops, and maintaining a clean...
-
Administrative Support Specialist
2 days ago
St. Louis, MO, USA, United States Epiq Full timeJob Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Epiq. As an Administrative Support Specialist, you will provide various administrative support services to our clients, including mail services, print services, reception, hospitality services,...
-
Administrative Support Specialist
2 days ago
Allenton, MI , USA, United States Teksystems Careers Full timeJob Description:As an Administrative Support Specialist at Teksystems Careers, you will play a vital role in ensuring the smooth operation of our office. Your primary responsibility will be to provide high-quality administrative support to our team, including maintaining electronic filing systems, managing schedules, and preparing meeting materials.Key...
-
Gaithersburg, United States National Institute Of Standards And Technology Part timeThis position is in the Administrative Support Program (ASP) in the Office of Human Resources Management. The ASP provides temporary administrative support to various offices within the National Institute of Standards and Technology. This position is responsible for providing a wide range of administrative support duties. Major duties include: Answering...
-
Administrative Support Specialist
15 hours ago
Washington, DC , USA, United States Baker Tilly Full timeJob SummaryBaker Tilly is a leading advisory, tax and assurance firm seeking an Administrative Support Specialist to provide high-quality administrative support services to Principals and Engagement Teams. Key Responsibilities:Provide administrative support services, including research, survey administration, billing, shipping, and management of office...
-
Administrative Support Specialist
20 hours ago
Washington, DC , USA, United States One Medical Full timeAs a key member of the One Medical team, you will serve as a patient advocate, fostering strong relationships and providing exceptional support to patients in the office. Your mastery of human connection and drive for service will enable you to remove barriers to care, ensuring a seamless experience for our patients.Key responsibilities include:Providing...