Administrative Assistant for Events and Faculty Support

1 week ago


Princeton, New Jersey, United States Princeton University Full time
Job Summary

We are seeking a highly organized and detail-oriented administrative assistant to support the Office of Population Research. The successful candidate will be responsible for planning and coordinating events, providing administrative support to faculty and staff, and managing the day-to-day operations of the office.

Key Responsibilities
  • Plan and coordinate events, including conferences, seminars, and workshops, ensuring all logistical details are taken care of.
  • Provide administrative support to faculty and staff, including managing calendars, making travel arrangements, and preparing meeting materials.
  • Manage the office's day-to-day operations, including ordering supplies, maintaining the office's appearance, and ensuring all equipment is in good working order.
  • Develop and maintain relationships with various university departments and external vendors to ensure smooth event planning and execution.
  • Assist with budgeting and financial tasks, including managing event expenses and preparing financial reports.
Requirements
  • Bachelor's degree or equivalent work experience.
  • 3+ years of administrative experience, preferably in a higher education setting.
  • Excellent organizational and communication skills, with the ability to work independently and as part of a team.
  • Strong attention to detail and ability to prioritize tasks effectively.
  • Ability to learn new skills and adapt to changing priorities.
Preferred Qualifications
  • Knowledge of PRIME, Concur, PeopleSoft, and Microsoft Office applications.
  • Experience with event planning, budgeting, and financial management.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.



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