Operations Administrator

2 weeks ago


Kirkwood, California, United States Kirkwood Meadows Public Utility District Full time

ADMINISTRATIVE MANAGER
Salary Range: $92,000 to $113,000 Annually

Overview
Under the guidance of the General Manager, the Administrative Manager will undertake a range of professional accounting, budgeting, and auditing responsibilities associated with the creation of financial documents, examination of fiscal records, and oversight of financial transactions in alignment with established accounting systems and generally accepted accounting principles.

Key Responsibilities

• Collaborate with all departments to prepare the annual Operating Budget.

• Review and manage internal financial controls, providing necessary documentation and support for independent audits.

• Ensure timely completion of all Mello Roos and/or Community Facility District filings and accounting.

• Supervise the preparation of accurate and timely District billings.

• Maintain precise records of utility meters and manage automated meter reading systems.

• Guarantee the punctual preparation and submission of all local, state, and federal tax filings and reporting requirements.

• Maintain comprehensive records for the KVFD 501(c)(3), including annual tax submissions.

• Ensure timely compliance with all loan covenant obligations and advise the Board of Directors on debt repayment strategies.

• Review and oversee all USDA Rural Utilities Service annual submissions.

• Manage District bi-weekly payroll, including payouts and bonuses.

• Administer new-hire documentation including CalPERS, CA EDD, DMV, and insurance filings.

• Handle all SDRMA Workers Compensation payroll estimates and reconciliations.

• Adjust rates, fees, and charges annually based on District rate studies and CPI indices.

• Manage employee housing charges and related paperwork.

• Prepare and ensure timely reporting of monthly financial statements for the Finance Committee and Board of Directors.

• Assist in the preparation and distribution of agenda materials for Board meetings.

• Review expenditure requests.

• Ensure compliance with District safety, policy, and regulatory standards, maintaining a record of zero preventable accidents.

• Support the General Manager with all aspects of the District's policies, procedures, programs, and operations.

• Supervise all administrative staff, providing support and guidance to achieve operational excellence.

• Evaluate administrative staff performance and recommend improvements for productivity.

• Foster cooperative working relationships with colleagues, external agencies, and the public.

• Stay informed on administrative practices and recommend enhancements for operational efficiency.

• Maintain documentation in accordance with company policy and Generally Accepted Accounting Principles.

• Adhere to a regular attendance schedule to fulfill job responsibilities.

• Handle public inquiries when other staff are unavailable.

• Perform additional duties as required.

Qualifications
Knowledge:

• Familiarity with Governmental Accounting Standards Board (GASB) and Financial Accounting Standards Board (FASB) protocols.

• Understanding of general ledger functions.

• Proficiency in month-end and year-end closing processes.

• Competence in Microsoft Suite and accounting software.

• Strong administrative skills.
Abilities:

• Cultivate positive relationships when engaging with the public regarding District services.

• Collaborate effectively with individuals from diverse backgrounds and skill levels.

• Identify complex issues and analyze information to develop and implement solutions.

• Mentor and develop others to achieve District objectives.

• Approach problem-solving and planning with creativity and innovation.

• Independently manage multiple projects and priorities.

• Organize work to meet deadlines and schedules.

• Adapt and perform effectively under pressure.

• Type 60 – 65 words per minute and perform 10-key by touch.

• Work collaboratively in a team environment across all organizational levels.

• Exhibit self-motivation and initiative.

• Execute complex mathematical calculations swiftly and accurately.

• Analyze financial statements to identify trends.

Education and Experience
Education: Bachelor's degree from an accredited institution in Accounting, Business Administration, Public Administration, or a related field.

Experience: A minimum of five years of accounting experience, including two years in a management or supervisory role, preferably within a public agency with budget development and administration responsibilities.

Certificates, Licenses, Registrations:
Must possess a valid Class C or higher driver's license and maintain a clean DMV record.

Physical Demands:

• Ability to operate office equipment with sufficient hand coordination and dexterity.

• Regular use of a telephone for communication.

• Capability to lift up to 25 pounds.

• Proficient use of office equipment and software, including Microsoft Office, PCS Billing Software, and Sensus Analytics.

• Ability to sit for extended periods.

• Hearing and vision within normal ranges, with or without correction.

Work Environment:

• Indoor environmental conditions.

• Standard office lighting.

• Noise typical of an open office layout.

This job description is not intended to be exhaustive and may be subject to change as necessary.

Kirkwood Meadows PUD is an equal opportunity provider and employer.



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