Administrative Assistant II

6 days ago

Tampa, Florida, United States Hillsborough Community College Full time
Job Summary

The Staff Assistant II position at Hillsborough Community College is a temporary role that requires advanced secretarial, administrative, and clerical support to ensure effective and efficient daily office operations. The successful candidate will provide assistance to assigned staff members, schedule appointments, maintain calendars, and prioritize activities.

Key Responsibilities
  • Administrative Support: Compose and distribute accurate correspondence, memorandums, and administrative procedures. Compile and prepare various reports as requested.
  • Meeting Coordination: Prepare and process material for committee meetings, type minutes from meetings, and provide assistance to assigned staff members.
  • Office Operations: Set up and maintain current office files and computer databases, both hardcopy and computer files. Receive incoming calls, respond to questions, and direct calls as appropriate.
  • Travel Arrangements: Handle travel arrangements, process reimbursements, approved invoices, payroll, and various paperwork to ensure timely and efficient flow of paperwork.
  • Inventory Management: Order and maintain adequate inventory of office supplies, prepare requisitions, and perform other similar and related duties as requested.
Requirements

The position requires at least an Associate's degree or two-year College equivalent (at least 60 undergraduate semester hours) and at least two years of prior-related work experience. The position requires at least a High School diploma or GED equivalent if substituting experience for education.

Equal Opportunity Employer

Hillsborough Community College is an Equal Opportunity Employer, committed to diversity and inclusion among our applicants and employees. We believe that diversity and inclusion are critical to our success as a community partner.

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