Senior Administrative Coordinator

2 weeks ago

Sun City West, Arizona, United States Sun Health Full time
Job Overview

Senior Administrative Coordinator - Become a Vital Part of Our Caring Community

Are you eager to contribute positively to a dynamic and supportive environment? We invite you to consider joining our dedicated team as a Senior Administrative Coordinator.

Your Role: The Senior Administrative Coordinator is essential in facilitating the seamless execution of administrative operations at a high level. This role encompasses delivering extensive administrative assistance to senior executives, thereby enhancing workflow efficiency and organizational productivity.

Why Work With Us?

  • Recognized Workplace: Our organization has been acknowledged as a Great Place to Work for multiple years.
  • Prestigious Awards: We have earned top rankings in national workplace recognition lists.
  • Commitment to Excellence: Our focus on health and safety has garnered us significant accolades.

Key Duties:

  • Deliver high-level administrative support to senior executives, including managing calendars, organizing meetings, preparing agendas, documenting minutes, and handling confidential information.
  • Generate various reports and analyze data for special projects. Assist in maintaining both electronic and physical filing systems, ensuring accurate data management.
  • Oversee invoice processing in accordance with budgetary guidelines and assist in budget planning as necessary.
  • Act as a liaison for internal and external stakeholders, managing communications and inquiries with professionalism.
  • Prepare and refine documents, reports, and presentations, ensuring clarity and consistency in all communications.
  • Coordinate travel logistics, including booking transportation and accommodations, and organizing meetings and events.
  • Maintain organized records and files, ensuring compliance with organizational policies.
  • Support special projects through research, coordination, and documentation.
  • Proactively identify and resolve administrative challenges, prioritizing tasks effectively.
  • Collaborate with colleagues across departments to align with organizational objectives and foster a positive work environment.

Essential Skills and Qualifications:

  • Proficient in Microsoft Office Suite and relevant software applications.
  • Exceptional written and verbal communication skills, capable of engaging with individuals at all organizational levels.
  • Strong organizational and time management abilities, with a keen attention to detail.
  • Proficient in problem-solving and decision-making, with the ability to anticipate issues and propose solutions.
  • Adaptable to changing priorities and capable of working independently or as part of a team.
  • Professional demeanor with strong interpersonal skills, maintaining confidentiality and discretion.
  • Detail-oriented with a proactive approach to tasks.
  • Exemplifies our organizational values and delivers excellent service consistently.

Qualifications:

  • High school diploma or equivalent required; an associate's degree in office administration or a related field is preferred.
  • A minimum of 3 years of experience in an administrative support role for executive-level leaders is required.
  • Experience in data management, scheduling, and customer service is essential.

Employee Benefits:

  • Comprehensive health benefits including medical, dental, and vision coverage.
  • 401k plan with immediate vesting and employer matching.
  • Tuition reimbursement opportunities.
  • Exclusive employee discounts.
  • Access to support resources for team members in need.

Commitment to Diversity: We are dedicated to fostering an inclusive workplace that values diversity and promotes equal opportunities for all employees.

Join us in making a difference in our community.

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