Administrative Services Director
3 days ago
We are seeking an experienced Administrative Services Director to oversee the daily operations of our New York office. As a key member of our team, you will be responsible for managing the administrative functions, ensuring seamless office operations, and providing exceptional support to clients and colleagues.
Key Responsibilities- Team Management:
- Recruit, train, coach, and develop a team of 30 Assistants and Reception staff.
- Maintain optimal staffing levels and collaborate with senior leadership to identify future support requirements.
- Oversee team assignments, performance, and schedules to ensure business needs are met.
- Provide guidance, resolve issues, and conduct regular floor walk-throughs to promote positive working relationships.
- Office Management:
- Plan and organize office meetings, events, and charity activities in partnership with the events team.
- Develop and manage the office annual budget, including reviewing invoices and assessing ways to improve operations.
- Manage vendor relationships, propose office-wide policies, and maintain a healthy, safe, and secure workplace.
- Collaborate with senior leadership to identify business services staff support requirements.
- Communication and Collaboration:
- Work closely with the Office Managing Partner, Associate Director of Administration, and other departments to ensure seamless office operations.
- Participate in space design and construction projects, logistics, and communication.
- Develop and maintain positive relationships with stakeholders, including clients, vendors, and internal teams.
- Bachelor's Degree preferred.
- 5-10 years related managerial experience in a professional services environment, law firm experience preferred.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to prioritize and coordinate work, maintain confidential information, and make objective judgments under pressure.
- Leadership, professionalism, integrity, and a strong work ethic.
- Ability to build relationships and work productively with others.
- Advanced knowledge of MS Office, budgeting software, and document management systems.
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