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Administrative Executive Coordinator
2 months ago
Salary: $66,560 - $70,000 annually
POSITION TITLE: Executive Assistant
DEPARTMENT: Administration
REPORTS TO: Chief Executive Officer
FLSA STATUS: Exempt
TIME COMMITMENT: Full-time (40+ hours/week); occasional travel and some weekend and evening commitments may be required.
POSITION SUMMARY: The Executive Assistant plays a pivotal role in overseeing the activities of the Chief Executive Officer (CEO) and the Board of Directors at Catholic Charities Diocese of San Diego (CCDSD). This position is crucial for ensuring effective and timely communication with the Board and the leadership team, while maintaining confidentiality and professionalism in all interactions.
KEY ATTRIBUTES:
- Exemplary judgment and decision-making capabilities.
- Ability to prioritize and manage multiple tasks efficiently.
- Adaptability to rapidly changing demands.
- Attention to detail and a commitment to high-quality standards.
- Strong collaborative skills to engage with stakeholders across various levels.
- Strict adherence to confidentiality regarding sensitive information.
AGENCY CULTURE:
Our organization operates in a dynamic environment, necessitating innovative thinking and the adoption of new practices. All employees are expected to embody the following commitments:
- Dedication to the agency's mission and values.
- Excellence in all endeavors.
- Focus on achieving measurable outcomes.
- Embracing creativity and innovation.
PRIMARY RESPONSIBILITIES:
Support for the CEO:
- Facilitate communication on behalf of the CEO with Board members, donors, and staff regarding program initiatives.
- Manage the CEO's calendar, including scheduling appointments, preparing correspondence, and arranging travel.
- Prepare materials for meetings and ensure the CEO is well-informed of upcoming commitments.
- Assist in fundraising outreach and relationship management with potential partners.
- Conduct research and prioritize issues addressed to the CEO, ensuring timely follow-up.
- Maintain effective communication between the CEO's office and other departments.
- Oversee special projects that impact the organization’s success.
Board Liaison Responsibilities:
- Serve as the primary contact for Board communications and meeting coordination.
- Assist in preparing meeting agendas, materials, and minutes for Board meetings.
- Ensure confidentiality and professionalism in all Board-related interactions.
Qualifications:
- Minimum of three years of experience supporting senior leadership in a fast-paced environment; nonprofit experience preferred.
- Strong organizational and analytical skills, with a focus on detail.
- Proficiency in Microsoft Office Suite and Adobe Acrobat Pro.
WORK SCHEDULE:
The standard work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexibility required for business needs.
PHYSICAL DEMANDS: The role requires the ability to remain stationary for extended periods and to navigate the office environment effectively.
The description provided is intended to outline the general nature and level of work performed by individuals in this position and is not an exhaustive list of all responsibilities and skills required.
