Research Administrative Coordinator III

4 days ago

San Diego, California, United States Sanford Burnham Prebys Medical Discovery Institute Full time

At Sanford Burnham Prebys Medical Discovery Institute, we are seeking a highly skilled Research Administrative Coordinator III to provide advanced level administrative support to multiple Institute Faculty and affiliated lab personnel.

Key Responsibilities:
  • Provide pre- and post-award coordination, addressing lab-related inquiries, maintaining filing systems, processing paperwork, composing correspondence, coordinating meetings, and making travel arrangements.
  • Receive direction from RAS department Supervisor, RAS Director, and PI, and complete all duties in accordance with Institute and department policies and procedures.
  • Work both independently and as a team member, prioritizing and executing responsibilities with limited guidance.
  • Support faculty and lab administrative activities through demonstrated competency in all responsibilities of the Research Administrative Coordinator series.
  • Establish priorities and organize workload to meet deadlines, utilizing calendaring resources to ensure Faculty receives adequate information and reminders on approaching deadlines.
Requirements:
  • Bachelor's Degree in a related field (Business Management, Public Administration, Communications) and 2 years' experience; Technical training and experience from which comparable knowledge, skills, and abilities have been attained may be substitute for education (4-6 years of directly related work experience).
  • Experience (4-6 years) providing administrative support in a high-demand, challenging environment in academia or scientific research (preferred); previous grant administration; pre- and post-award.
  • Excellent attention to detail, organizational, and time management skills, demonstrating an ability to set up workflow processes and prioritize responsibilities.
  • Proficiency with office equipment, computers, and Microsoft Office suite.
  • Intermediate-advance skill in virtual meeting setup and hosting in Zoom and Microsoft Office Teams.
Preferred Qualifications:
  • Able to meet the Institute's Performance Standards; learn and be proficient with pertinent internal systems.
  • Able to demonstrate respect and civility in all aspects of the job; maintain confidentiality and exercise discretion and/or judgment.
  • Able to work under pressure, prioritize on short notice, meet, or exceed strict deadlines, and support multiple projects with varying degrees of complexity.

Sanford Burnham Prebys Medical Discovery Institute is an equal opportunity employer and welcomes talented individuals of all backgrounds. If you need an accommodation seeking employment with Sanford Burnham Prebys, please email accommodations@sbpdiscovery.org.

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