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Administrative Coordinator

2 months ago

Salt Lake, Utah, United States Barco Rent A Truck Full time
Job Overview

BARCO RENT-A-TRUCK stands as a frontrunner in the 4×4 truck rental sector, consistently recognized as the fastest-growing provider of work truck rentals across the USA. With over 40 years of dedicated service, Barco is poised for future expansion and is eager to welcome skilled professionals who can enhance our success and evolve alongside us. We offer competitive compensation packages for our full-time staff, including:

  • Comprehensive employer-funded benefit premiums - Health, Dental, and Vision
  • Generous Paid Time Off - Up to 4 weeks
  • 8 Paid Holidays
  • Flexible work schedule
  • Paid Maternity & Paternity Leave
  • Company Match IRA Plan up to 3%

Role Objective:

The Executive Administrator is responsible for delivering high-quality administrative assistance to the Chief Operations Officer. Key responsibilities encompass calendar management, travel coordination, document analysis, and research report preparation. We seek a proactive professional with exceptional organizational and time management capabilities, who can excel in a dynamic and fast-paced environment.


Key Responsibilities

  • Oversee daily calendar by arranging internal and external meetings, appointments, special events, and travel logistics
  • Address scheduling conflicts, prioritize requests, and confirm meeting details and expectations
  • Prepare spreadsheets, correspondence, and various reports as required
  • Track project status and ensure deadlines are met for assigned tasks
  • Manage incoming correspondence and requests, prioritizing urgent items
  • Handle confidential and time-sensitive information
  • Perform additional duties and special projects as assigned

Qualifications and Skills

  • At least 2 years of experience as an executive assistant
  • Exceptional interpersonal skills with the ability to cultivate relationships with executives
  • Proactive problem solver with a solution-oriented mindset
  • Demonstrated ability to maintain a high level of confidentiality
  • Capable of multitasking in high-pressure environments
  • Highly organized with strong time management skills
  • Self-motivated, action-oriented, and a collaborative team player
  • Meticulous attention to detail and accuracy
  • Effective communication skills across all levels
  • Results-driven with a strong desire to take ownership and excel in responsibilities
  • Adaptable and flexible to changing circumstances
  • Compensation is commensurate with experience