Current jobs related to Office Operations Coordinator - Tulsa, Oklahoma - George Kaiser Family Foundation

  • Operations Coordinator

    4 weeks ago

    Tulsa, Oklahoma, United States H&R Block Full time

    About the RoleWe are seeking a highly organized and detail-oriented Operations Admin to join our team at H&R Block. As an Operations Admin, you will provide administrative support to our District Operations Coordinator and assist with various tasks related to operational and hiring support.Key ResponsibilitiesProvide administrative support to the District...

  • Administrative Coordinator

    2 weeks ago

    Tulsa, Oklahoma, United States L&M Office Furniture Full time

    About L&M Office FurnitureL&M Office Furniture is a leading provider of workspace solutions, dedicated to delivering exceptional products and services to businesses in Tulsa, OK.Job SummaryWe are seeking a highly skilled Administrative Assistant to join our team. As an Administrative Assistant, you will provide critical support to our executive team,...

  • Medical Office Coordinator

    1 month ago

    Tulsa, Oklahoma, United States Trinity Employment Specialists Full time

    Job SummaryWe are seeking a skilled and motivated Medical Front Office Coordinator to join our dynamic OB/GYN team at Trinity Employment Specialists. This role is crucial in ensuring smooth and efficient operations at the front desk, providing an excellent experience for our patients.Key ResponsibilitiesPatient Interaction: Greet patients warmly upon arrival...

  • Medical Office Coordinator

    2 weeks ago

    Tulsa, Oklahoma, United States Trinity Employment Specialists Full time

    Job Title: Medical Front Office Coordinator - OB/GYNJob Type: Full-TimeSalary: $13-$15/HourIntroduction:We are seeking a skilled and motivated Medical Front Office Coordinator to join our dynamic OB/GYN team at Trinity Employment Specialists. This role is crucial in ensuring smooth and efficient operations at the front desk, providing an excellent experience...

  • Medical Office Coordinator

    2 weeks ago

    Tulsa, Oklahoma, United States Trinity Employment Specialists Full time

    Job SummaryWe are seeking a skilled and motivated Medical Front Office Coordinator to join our dynamic OB/GYN team at Trinity Employment Specialists. This role is crucial in ensuring smooth and efficient operations at the front desk, providing an excellent experience for our patients.Key ResponsibilitiesPatient Interaction:Greet patients warmly upon arrival...

  • Medical Office Coordinator

    2 weeks ago

    Tulsa, Oklahoma, United States Trinity Employment Specialists Full time

    Job SummaryWe are seeking a highly organized and customer-focused individual to join our team as a Medical Front Office Coordinator. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to multitask in a fast-paced medical environment.This role is crucial in ensuring smooth office operations and...

  • Office Coordinator

    2 months ago

    Tulsa, Oklahoma, United States Oath Law Full time

    Empower Change and Support Our MissionAt Oath, we strive to make a significant impact in the lives of individuals and families through our comprehensive estate and financial planning services. As an Administrative Assistant, you will play a crucial role in fostering an organized and efficient workplace that enables our team to thrive.Our PhilosophyWe believe...

  • Medical Office Coordinator

    2 weeks ago

    Tulsa, Oklahoma, United States Saint Francis Health System Full time

    Job Summary:As a Medical Office Coordinator at Saint Francis Health System, you will play a vital role in facilitating the effective delivery of patient care. Your responsibilities will include performing reception, registration, and billing functions in the front office. This position requires a high school diploma or equivalent and no specific licensure,...

  • Front Desk Medical Office Coordinator

    2 months ago

    Tulsa, Oklahoma, United States Redbud Physical Therapy Full time

    Job Summary:We are seeking a highly organized and detail-oriented Front Desk Medical Office Coordinator to join our team at Redbud Physical Therapy. As a key member of our front office staff, you will be responsible for providing exceptional customer service, managing patient flow, and ensuring a smooth and efficient experience for our...

  • Medical Office Coordinator

    1 week ago

    Tulsa, Oklahoma, United States Trinity Employment Specialists Full time

    Job DescriptionWe are seeking a skilled and motivated Medical Front Office Coordinator to join our dynamic OB/GYN team at Trinity Employment Specialists.This role is crucial in ensuring smooth and efficient operations at the front desk, providing an excellent experience for our patients.Key Responsibilities:Patient Interaction:Greet patients warmly upon...

  • Manufacturing Office Coordinator

    2 weeks ago

    Tulsa, Oklahoma, United States Stand-By Personnel Full time

    Job Title: Manufacturing Office istantJob Type: Temp to HireLocation: Tulsa, OKJob Brief:We are seeking a detail-oriented and organized Manufacturing Office istant to support daily office operations, ensuring a smooth workflow and communication within the manufacturing team.Responsibilities:Provide administrative support, including organizing files,...

  • Breast Surgical Coordinator

    2 weeks ago

    Tulsa, Oklahoma, United States OKLAHOMA CANCER SPECIALISTS MANAGEMENT COMPA Full time

    Job DescriptionAt Oklahoma Cancer Specialists and Research Institute, we are committed to providing exceptional patient care and advancing the field of cancer treatment. As a Breast Surgical Coordinator, you will play a vital role in our team's efforts to deliver personalized, custom care to our patients.We are seeking a highly skilled and detail-oriented...

  • Medical Office Coordinator

    2 weeks ago

    Tulsa, Oklahoma, United States Trinity Employment Specialists Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Receptionist to join our team at Trinity Employment Specialists.The ideal candidate will have at least 1 year of experience in a medical front office setting and possess excellent customer service skills.The Medical Receptionist will be responsible for checking patients in and out,...

  • Medical Office Coordinator

    2 weeks ago

    Tulsa, Oklahoma, United States Oklahoma State University Medical Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Patient Service Representative to join our team at Oklahoma State University Medical Center. As a key member of our front office staff, you will be responsible for providing exceptional patient service and ensuring the smooth operation of our clinic.Key ResponsibilitiesPrepare and process...

  • Medical Office Coordinator

    4 weeks ago

    Tulsa, Oklahoma, United States US Radiology Specialists Full time

    Job Title: Patient Service RepresentativeTouchstone Medical Imaging is seeking a customer-focused professional to join our team as a Patient Service Representative. This role is perfect for individuals who enjoy working in a fast-paced medical environment and providing exceptional patient care.Key Responsibilities:Assist patients with check-in, check-out,...

  • Treatment Coordinator

    2 weeks ago

    Tulsa, Oklahoma, United States Dental Depot Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Treatment Coordinator to join our team at Dental Depot. The successful candidate will be responsible for coordinating patient treatment plans, communicating with patients and staff, and ensuring seamless operations within our dental office.Key ResponsibilitiesCoordinate patient treatment plans...

  • Manufacturing Operations Coordinator

    4 weeks ago

    Tulsa, Oklahoma, United States ICONMA Full time

    Manufacturing Planner RoleAt ICONMA, we are seeking a skilled Manufacturing Planner to join our team. As a key member of our manufacturing team, you will be responsible for implementing fabrication, assembly, or installation manufacturing plans by coordinating with suppliers, engineering, and manufacturing teams.Key Responsibilities:Develop Manufacturing...

  • Branch Office Coordinator

    2 weeks ago

    Tulsa, Oklahoma, United States Edward Jones Full time

    Unlock Your Potential as a Branch Office AdministratorAre you a relationship builder, a problem solver, or a critical thinker? If so, we want you to join our team at Edward Jones.As a Branch Office Administrator, you will be a vital member of our branch team, working closely with our financial advisors to deliver exceptional personalized service to our...

  • Medical Office Coordinator

    1 week ago

    Tulsa, Oklahoma, United States Trinity Employment Specialists Full time

    Job SummaryWe are seeking a highly skilled Medical Front Office professional to join our team at Trinity Employment Specialists. As a Medical Front Office professional, you will be responsible for providing exceptional customer service and ensuring a smooth check-in and check-out process for patients.Key Responsibilities:Checking patients in and outEntering...

  • Office Coordinator

    2 months ago

    Tulsa, Oklahoma, United States Oath Law Full time

    Make a Difference in the Lives of OthersIf you possess exceptional attention to detail, a strong work ethic, and a desire to collaborate with a passionate team dedicated to making a positive impact, we have an opportunity for you.At Oath, we are committed to ensuring that estate and financial planning is accessible to everyone, regardless of their...

Office Operations Coordinator

2 months ago

Tulsa, Oklahoma, United States George Kaiser Family Foundation Full time
Job Overview

Position Type: Full-time

Location: Tulsa, OK


About the Organization

The George Kaiser Family Foundation (GKFF) is a philanthropic entity committed to ensuring equitable opportunities for young children in Tulsa through strategic investments in early childhood education, community health, social services, and civic enhancement. This role is integral to the GKFF programs team.

Role Summary:

  • Support the GKFF programs team with various administrative tasks.
  • Efficiently manage administrative responsibilities including document preparation, calendar management, correspondence, expense reporting, and telephone support.
  • Assist in proofreading, formatting, and assembling materials as directed.
  • Coordinate travel arrangements and provide assistance with destination details for GKFF staff as needed.
  • Facilitate meeting preparations, including catering, room setup, basic IT support, and material preparation (both digital and printed).
  • Ensure cleanliness of meeting spaces and shared areas after use.
  • Collaborate with other administrative staff to ensure timely readiness of meeting rooms and catering services.
  • Deliver correspondence to appropriate staff members.
  • Engage in special projects, assisting in report preparation, mass communication coordination, and material editing and formatting.
  • Support project management efforts and lead projects when authorized by the Senior Program Officer.
  • Stay updated on software and technology changes relevant to GKFF operations.
  • Manage IT needs for staff and coordinate support as necessary.
  • Maintain confidentiality in all communications.
  • Perform additional duties as assigned.

Qualifications:

Education and Experience:

  • A high school diploma or G.E.D. with a minimum of 3 years of experience in executive support is required.
  • An associate's or bachelor's degree with at least 3 years of executive support experience is preferred.

Professional Skills:

  • Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Adobe Pro.
  • Experienced in using Zoom for virtual meetings.
  • Familiar with expense report submission processes.
  • Skilled in managing multiple calendars and extensive contact databases.
  • Exceptional oral and written communication abilities.
  • Adaptable and eager to learn new technologies.
  • Discreet and trustworthy in handling sensitive information.
  • Registered Notary is a plus.
  • Able to manage multiple phone lines effectively.

Personal Attributes:

  • Proactive in anticipating needs and challenges.
  • Open to feedback for continuous improvement.
  • Able to build and maintain positive relationships internally and externally.
  • Strong interpersonal skills with sound judgment.
  • Good attitude, integrity, and creativity.
  • Able to multitask efficiently while prioritizing objectives.
  • Demonstrates a strong work ethic and attention to detail.
  • Maintains a professional appearance and demeanor.
  • Exhibits effective communication skills.
  • Highly organized and capable of assisting others in maintaining organization.

Work Schedule:

  • Typical hours are Monday to Friday, 8:00 a.m. to 5:00 p.m., with a one-hour lunch break.
  • Schedule adjustments may occur based on organizational needs.

Benefits Overview:

Our comprehensive benefits package includes work/life flexibility, health benefits, paid time off, and retirement contributions to support you and your family.

  • 100% employer-paid medical, dental, and long-term disability coverage for full-time employees, with options for vision and dependent coverage.
  • 401K contributions from both employee and employer.
  • Paid time off to support work-life balance.
  • Paid holidays to allow employees to spend time with loved ones.
  • Employer-paid life insurance with options for supplemental coverage.