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Legal Secretary/Executive Assistant

4 weeks ago

New York, New York, United States Latham & Watkins Full time

About Latham & Watkins:

Latham & Watkins is a global law firm that consistently ranks among the top firms worldwide. The firm's success is largely driven by its commitment to hiring and developing the best talent, creating a team that delivers exceptional quality and service to clients.

The firm is driven by its core values: respect, innovation, and collaboration.

About the Role:

The Attorney Support PROS Specialist plays a critical role in Latham & Watkins' Attorney Support team. This role involves directly assisting a group of local attorneys and providing global team support with various administrative responsibilities, working in a global team environment with a real-time work ticketing system (ServiceNow).

This role is located in New York and offers a hybrid flexible schedule with 4 days in-office and 1 day remote.

Responsibilities & Qualifications:

  • Daily time entry, expense reimbursement, calendaring and scheduling, managing/editing documents, and travel arrangements
  • Proactively learning internal systems and processes to find innovative solutions to problems and requests
  • Preserving the confidentiality of the firm's and clients' protected information
  • Generating, editing, and posting client invoices
  • Creating, editing, and processing bills in 3E in accordance with Firm and client requirements; reviewing proformas, handling subsequent corrections, and e-billing coordination
  • Protecting and maintaining highly sensitive, confidential, privileged, financial, and/or proprietary information that Latham & Watkins retains

Requirements:

  • Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm
  • Possess the initiative to work both independently and in a team environment with a customer service focus
  • Display the ability to multi-task and adapt to continuously evolving technology platforms

Benefits & Additional Information:

Successful candidates will be provided with an outstanding career opportunity and a welcoming environment, as well as a generous total compensation package with bonuses awarded in recognition of both individual and firm performance.

Eligible employees can participate in Latham's comprehensive benefit program, which includes:

  • Healthcare, life, and disability insurance
  • A generous 401(k) plan
  • At least 11 paid holidays per year, and a PTO program that accrues 23 days during the first year of employment and grows with tenure
  • Well-being programs (e.g. mental health services, mindfulness and resiliency, medical resources, well-being events, and more)
  • Professional Development programs
  • Employee discounts
  • And more

Latham & Watkins is committed to diversity, equal opportunity, sustainability, and pro bono legal services. The firm draws from a remarkable wealth of talent to create one of the world's leading law firms, advancing these commitments through the work of its Global Citizenship department.

The firm's lawyers, paralegals, and professional staff worldwide comprise a rich mixture of different races, ethnic backgrounds, religions, sexual orientations, cultures, and primary languages. The firm's diversity makes it who it is.

Please click here to review your rights under U.S. employment laws.

Pay Range:

USD $75,000.00 - USD $95,000.00 per year