Legal Assistant

4 weeks ago


New York, New York, United States Open Space Institute Full time
Job Title: Legal Assistant

We are seeking a part-time Legal Assistant to join our team at the Open Space Institute. The ideal candidate will have experience in a real estate law office and be familiar with closing documents.

The Legal Assistant will assist with land transaction documentation, prepare closing documents, and manage schedules and meetings. The position requires onsite work on Tuesday, Wednesday, and Thursday, with a pay rate of $35-40/hr.

The OSI Legal Department handles all of the legal work of OSI, including the acquisition and disposition of conservation fee lands and conservation easements. The Legal Assistant will work directly with partner organizations to collect and compile documentation of land transactions for OSI Legal Department review.

Responsibilities include:

  • Preparing all necessary closing documents, coordinating with outside counsel, landowners, and public agency staff.
  • Assisting with organization and maintenance of the Legal Department's internal files, including coordination with other OSI staff to compile transaction documentation.
  • Tracking deadlines and terminations of ongoing agreements with third parties.
  • Administering Legal Department meetings and reporting to OSI staff during full staff meetings.
  • Performing administrative tasks such as schedule management, expense submission and reimbursement, mailing original documents, record keeping, filing, and tracking attorney requests as needed.

Required Skills/Core Competencies:

  • Outstanding organizational skills.
  • Excellent verbal and written communication skills.
  • Excellent numerical skills, for example, identifying discrepancies in a spreadsheet.
  • Proficiency in Word, Excel, Outlook is a must; experience with database management a plus (in particular, FileMaker).
  • Ability to work to reasonable deadlines and plan accordingly.
  • Ability to work cordially and professionally with all levels of staff and across the organization.
  • Detail-oriented self-starter.

Qualifications:

  • Minimum of three years' work experience as a paralegal or legal assistant.
  • Commercial or residential real estate experience with an emphasis on closing real estate transactions is required.
  • Nonprofit work experience is desirable.
  • Strong interest in conservation.

This is an onsite position in our midtown New York office and is not conducive to telecommuting.


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