Legal Practice Assistant

4 weeks ago


New York, New York, United States Tripoint Search Full time
Job Summary:

We are seeking a highly skilled Legal Practice Assistant to join our Litigation team at an elite international law firm. As a key member of our team, you will provide exceptional support to our Partners and Litigation Associates, ensuring the smooth operation of our litigation practice.

Key Responsibilities:

• Assist with trial preparation and larger-sized cases

• Provide high-quality secretarial assistance to Partners and Litigation Associates

• Communicate regularly with service departments, attorneys, and clients across the globe

• Act as a gatekeeper and liaison, tracking all requests, calls, emails, and outstanding matters

• Perform calendar management for assigned attorneys, scheduling meetings, conference calls, appointments, depositions, due dates, court appearances, and e-filing litigation documents in a timely fashion

• Create, edit, and proofread correspondence and legal documents for content, grammar, spelling, and formatting

• Perform electronic filing of court documents (County, State, Federal, etc.)

• Assist with word processing of documents, including developing tables of contents and authorities, and applying firm styles and formatting

• Manage billing and timekeeping, tracking and inputting attorney time and data, reviewing invoices and statements, and collaborating with the billing/accounting department regarding processing and payments

• Review proformas for billings received from the Accounting Department, assisting with clerical procedures in connection with billings

• Track and maintain litigation/case deadlines, maintaining and updating accurate client and counsel contact information, overseeing document filing systems, and maintaining case calendars in the Firm's docketing system

• Communicate effectively with word processing and proofreading personnel to ensure litigation documents are filed in a timely manner

• Handle sensitive and confidential matters appropriately

• Organize travel and track expenses for reimbursement

Requirements:

• High school diploma required
• College degree preferred
• 5+ years of experience in a legal secretarial/assistant role
• Excellent written and oral communication skills
• Ability to remain calm and function under pressure in a constantly changing environment
• Ability to communicate effectively, dispassionately, and diplomatically
• Advanced proficiency in MS Word (formatting documents using Styles), PowerPoint, and Excel
• 3E experience ideal
• Excellent attendance, punctuality, and flexibility to work overtime
• Ability to collaborate smoothly with many other people and departments
• Detail-oriented with strong day-to-day organizational skills
• Ability to be proactive, organize/prioritize work, and perform multiple tasks simultaneously

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