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Administrative Support Specialist

2 months ago

New Haven, Connecticut, United States Chapel Haven Schleifer Center Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Supportive Living Program team at Chapel Haven Schleifer Center Inc. As an Administrative Support Specialist, you will provide critical support to our team, ensuring the smooth operation of our programs and services.

Key Responsibilities
  • Coordinate staffing coverage and ensure all critical appointments and tasks are fully staffed.
  • Review community member progress notes and run efficiency reports.
  • Manage data records in the Electronic Visit Verification (EVV) system database.
  • Schedule meetings and compile reports as directed by the director.
  • Coordinate annual community member meetings and manage the spare key system.
  • Conduct regular file audits and compile monthly reports.
  • Coordinate transportation and accompaniment for client medical appointments.
  • Collect and upload paperwork submitted by Support Coordinators.
Requirements
  • Bachelor's degree and administrative experience preferred.
  • Ability to take direction, show initiative, and work among a team.
  • Valid Connecticut driver's license.
  • Excellent judgment, decision-making, and communication skills.
  • Computer literacy including Microsoft Excel, Outlook, or a related program/software.
What We Offer
  • A full benefits package, including paid time off and tuition reimbursement.
  • A culture committed to community and compassion.
  • A friendly and caring environment that is professional but warm, with room to advance.
  • Staff longevity – 50% of our staff have been with us 5+ years, many of whom started in entry-level roles that have developed into fulfilling careers lasting 10+ years.