Administrative Coordinator

4 weeks ago

Middletown, Connecticut, United States Advanced Behavioral Health, Inc. Full time
Job Summary:

The Administrative Assistant plays a vital role in supporting the day-to-day operations of the DCMM/YAS programs. This position is responsible for providing administrative assistance to the Client Financial Coordinators, Housing Coordinators, and managerial staff. Key responsibilities include processing and organizing social security applications and communications, maintaining and updating spreadsheets, and coordinating with managerial staff around program coverage and attendance. The successful candidate will possess excellent communication skills, attention to detail, and the ability to work on multiple tasks and meet deadlines. Additionally, they will be flexible and able to respond quickly to shifting demands. This position requires a strong understanding of the DCMM/YAS programs and Social Security processes related to the contract. The ideal candidate will be able to develop and maintain a comprehensive knowledge of the programs and services, as well as maintain confidentiality of all client protected health information and adhere to all HIPAA related policies and procedures. If you are a detail-oriented and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity. Key Responsibilities:

• Interact with providers and office staff to answer routine inquiries related to the DCMM contract and the social security application process. • Coordinate with Social Security, DHMAS, and ABH staff to maintain a comprehensive knowledge of DCMM/YAS services. • Update the Rep-Payee spreadsheet data to ensure that all applicants are tracked and information is up to date. • Disburse mail to program-specific sites. • Provide assistance to the DCMM/YAS staff as needed. • Review TripLog information and communicate any needs to the DCMM/YAS staff prior to processing payroll. • Assist managerial staff with scheduling staff and maintaining an active calendar. • Organize and maintain shared information from various program and/or site specific data and spreadsheets. • Assist in audit preparation as needed. • Obtain census utilization information from DMHAS providers to support monthly expenditure reporting. • Employ interpersonal expertise to provide good working relationships with members, providers, facilities, and other ABH personnel. • Maintain confidentiality of all client protected health information and adhere to all HIPAA related policies and procedures. • Demonstrate ethical behavior and cultural sensitivity in all activities involving individuals of diverse backgrounds. • Perform other tasks/responsibilities as required/assigned to support the business operations. Requirements:

• Associate degree required or equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities. • 1-3 years of demonstrated work experience in an administrative assistant or related position. Preferred Qualifications:

• Willingness to develop an in-depth knowledge of the DCMM/YAS programs and Social Security processes related to the contract. • Must be flexible in order to respond quickly and positively to shifting demands. • Strong attention to detail and ability to work on multiple tasks and meet deadlines. • Excellent PC skills with demonstrated experience using Microsoft Office Package (MS Word, Excel, and Outlook). • Strong written and verbal communication skills required. • Excellent communication skills needed, and the ability to prioritize the needs of staff and providers. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.

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