Administrative Coordinator
2 days ago
The Administrative Assistant plays a vital role in ensuring the smooth operation of our office. This position is responsible for providing administrative support to our team, handling a variety of tasks including drafting correspondence, scheduling appointments, and managing office events.
Key Responsibilities- Computer Operations: Utilize computers for database management, word processing, and other applications to maintain accurate and up-to-date records.
- Telephone Management: Answer calls, provide information, take messages, or redirect calls to ensure seamless communication.
- Database Maintenance: Create, maintain, and enter information into databases to ensure data accuracy and integrity.
- Filing Systems: Organize and manage paper and electronic filing systems, update documents, and maintain records to ensure easy access to information.
- Office Equipment: Operate and arrange repairs for office equipment like fax machines, copiers, and phone systems to ensure optimal functionality.
- Visitor and Call Handling: Greet visitors and handle their inquiries or direct them as needed to provide excellent customer service.
- Scheduling: Maintain scheduling and event calendars, and confirm appointments to ensure timely and efficient use of resources.
- Documentation: Complete forms according to company procedures, and make copies of correspondence or other materials to ensure accurate and complete records.
- Additional Duties: Perform other related tasks as assigned to support the team's goals and objectives.
- Computer Skills: Proficiency in MS Suite (Outlook, Word, Excel, PowerPoint) to perform administrative tasks efficiently.
- Experience: Prior experience in a fast-paced environment to handle multiple tasks and responsibilities.
- Education: High School Diploma or GED to demonstrate basic education requirements.
- Communication Skills: Strong verbal and written communication skills to effectively interact with colleagues and clients.
- Administrative Knowledge: Familiarity with administrative procedures, office terminology, and systems such as MS Office, file management, and form design to perform tasks accurately.
- Effective Communication: Ability to communicate effectively based on the audience's needs to ensure clear understanding.
- Organizational Skills: Strong organizational and time management abilities to prioritize tasks and meet deadlines.
Kloeckner Metals is an Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. We are committed to providing a fair and inclusive work environment for all employees and applicants.
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