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Lead Project Coordinator

2 months ago

Portland, Oregon, United States Worksystems, Inc Full time
Job Overview

Company Background

Worksystems, Inc. is a non-profit organization dedicated to enhancing workforce quality and improving the lives of individuals in the community. Our mission focuses on coordinating a regional workforce system that fosters individual success and business viability. We connect funding resources with community organizations that are best equipped to utilize them effectively. Worksystems collaborates with various stakeholders – including service providers, government entities, private companies, and community nonprofits – to create a more prosperous and equitable region.

Position Summary

The Senior Project Manager will report to the WorkSource Services Program Manager and collaborate with other project managers, the SNAP team, and external partners. This role involves leading multiple projects, particularly focusing on the SNAP program. Key responsibilities include managing contracts, nurturing relationships, providing training and technical support, overseeing grants, and developing complex budgets.

Key Responsibilities:

  • Oversee the annual SNAP 50/50 grant in collaboration with ODHS.
  • Deliver training and technical assistance to workforce service providers regarding tracking outcomes, grant stipulations, permissible activities, and program reporting.
  • Prepare and submit the annual grant application and budget, including substantial supporting documentation.
  • Draft and revise annual contract Statements of Work for SNAP services.
  • Monitor provider budget expenditures and ensure compliance with SNAP regulations.
  • Design and implement workforce development programs, policies, and procedures.
  • Manage contracts and budgets effectively.
  • Communicate program objectives to a diverse range of stakeholders and convene partners to achieve desired results.
  • Maintain relationships with key stakeholders, including educational institutions, community organizations, government agencies, funders, and industry partners.
  • Provide technical assistance to contractors to ensure performance outcomes are met, while monitoring budgets and analyzing participant data to produce quarterly reports.
  • Interpret and implement complex policy and regulatory guidelines.
  • Assess performance data to identify strengths and weaknesses in programs and recommend improvements.
  • Identify and seek workforce development and training resources.
  • Ensure contracts meet legal, fiscal, and program requirements through monitoring and evaluation.
  • Serve as a subject matter expert for assigned populations or industry sectors.
  • Participate in the procurement process to select qualified contractors.
  • Conduct research and analyze labor market information and community needs to enhance the workforce development system.
  • Represent Worksystems in external committees and organizations.
  • Prepare reports and presentations for various audiences regarding workforce initiatives and outcomes.
  • Collaborate proactively with businesses and community organizations to enhance the workforce development system.
  • Perform additional duties as assigned.

Initial Goals:

  • Gain a comprehensive understanding of Worksystems' workforce development framework and partner network.
  • Establish trust with key stakeholders.
  • Engage in cross-functional SNAP team meetings and shadow the previous SNAP Lead to learn about reporting standards.

Qualifications:

  • Proficient in data analysis and making informed recommendations.
  • Experience in stakeholder management and engagement.
  • Strong skills in meeting facilitation and active participation.
  • Excellent critical thinking and systems thinking abilities.
  • Exceptional customer service skills, with sensitivity to individuals in vulnerable situations.
  • Adaptability to changing deadlines and priorities.
  • Familiarity with relevant workforce programs and grant management is preferred.
  • Strong project management and communication skills, with the ability to work collaboratively.
  • High attention to detail and organizational skills.
  • Ability to interpret complex regulations and develop compliant program policies.

Physical and Sensory Requirements:

  • Primarily sedentary work using standard office equipment.
  • Hybrid work environment with occasional local travel.
  • Availability during standard business hours.

Benefits:

  • Competitive salary range.
  • Comprehensive medical and dental plans.
  • 401k plan with employer matching.
  • Generous paid time off.
  • Access to mental health and financial coaching services.