Office Manager

2 days ago


Jacksonville, Florida, United States Diocese of St. Augustine Full time

About the Position:

This is an exciting opportunity for an organized and detail-oriented individual to join our team as an Administrative Assistant. The successful candidate will provide administrative support to the Director of Development & Stewardship, assisting with various tasks and responsibilities.

Duties and Responsibilities:

  1. Respond to routine work assignments, prioritizing tasks and meeting deadlines, while maintaining open communication with the Director.
  2. Prepare and distribute materials for meetings, including agendas, minutes, and correspondence, ensuring timely and accurate delivery.
  3. Record and post donor contributions, prepare acknowledgment letters, and submit records to the Fiscal Office, adhering to established procedures.
  4. Maintain accurate records of database entries, donor contributions, and mailings, ensuring data integrity and compliance.
  5. Coordinate BASA Crozier Society Masses of Thanksgiving, arranging locations, invitations, and receptions, and preparing volunteer thank you gifts.
  6. Process invoices and expenses, reconciling all contributions received for the Office of Development & Stewardship.
  7. Prepare monthly birthday and ordination anniversary cards for mailing to clergy and others, as needed.
  8. Serve as a liaison between the Director and stakeholders, providing exceptional customer service and communication.

Requirements and Qualifications:

  • Minimum 3 years of prior administrative experience, preferably in a non-profit or diocesan setting.
  • High school diploma or equivalent required; associate degree or higher preferred.
  • Strong organizational, communication, and interpersonal skills, with ability to maintain confidentiality and discretion.
  • Proficient in Microsoft Office, Adobe Suite, and database systems, with experience utilizing technology to enhance office efficiency.
  • Able to work independently, prioritize tasks, and manage multiple projects simultaneously.
  • Valid driver's license and willingness to travel to diocesan locations as needed.

Estimated Salary Range: $42,000 - $52,000 per year, based on experience and qualifications.



  • Jacksonville, Florida, United States The Center for Orthopedic and Research E Full time

    At The Center for Orthopedic and Research Excellence, we are dedicated to delivering exceptional patient care and outstanding service.We offer a competitive salary of $65,000 - $85,000 per year, based on experience.Job Description:The Front Office Operations Manager is responsible for managing non-clinical patient flow and supporting functions in our...


  • Jacksonville, Florida, United States Triple C Enterprise Full time

    Job Overview:We are looking for a skilled Office Administrator to manage the day-to-day operations of our pallet rental and sorting facility at Triple C Enterprise. This role involves overseeing shipping and receiving schedules, maintaining accurate records, and providing exceptional customer service.Starting Salary: $17/hourResponsibilities:Manage Shipping...


  • Jacksonville, Florida, United States National Youth Advocate Program Full time

    Job SummaryThe Office Operations Coordinator is a key role within our organization, responsible for maintaining the day-to-day operations of our office. This includes managing office supplies, coordinating travel arrangements, and providing administrative support to our team members.


  • Jacksonville, Florida, United States Advanced Pain Management Clinic Full time

    Pain Management Clinic: Medical Office Coordinator OpportunityWe are seeking a highly skilled and experienced Medical Office Coordinator to join our team at the Advanced Pain Management Clinic in Jacksonville, Florida.As a Medical Office Coordinator, you will be responsible for managing multiple phone lines, scheduling patient appointments, collecting...


  • Jacksonville, Florida, United States Tri Star Freight System Full time

    Duties and ResponsibilitiesThe Office Coordinator will be responsible for implementing customer/staff requests, greeting customers/clients with a pleasant and professional demeanor, and maintaining the front reception area with a presentable appearance. You will also answer multi-line telephone systems, distribute calls, monitor office supplies inventory,...


  • Jacksonville, Florida, United States Duval Charter Southside Full time

    Job OverviewWe are seeking an experienced Front Office Support Specialist to join our team at Duval Charter Southside. As a key member of our school community, you will play a vital role in providing exceptional customer service, administrative support, and operational assistance.Key ResponsibilitiesReception and Information Services: Greet and direct...


  • Jacksonville, Florida, United States Affordable Dentures & Implants Full time

    At Affordable Dentures & Implants, we are seeking a highly skilled Front Desk Assistant to join our team. As a key member of our front office, you will play a vital role in ensuring the smooth operation of our dental practice.About the RoleThe successful candidate will be responsible for scheduling appointments, managing patient records, and providing...


  • Jacksonville, Florida, United States Hand & Stone - Corporate Office Full time

    Job OverviewWe are seeking a skilled Licensed Massage Therapist to join our team at Hand & Stone - Corporate Office in St. John's Town Center, providing exceptional therapeutic services to our members.Salary and BenefitsAverage daily earnings of $250-300, plus tips, with all credit card tips paid out weekly on your paycheck. Enjoy full benefits, including...


  • Jacksonville, Florida, United States Signal Security Full time

    Job Title: Dedicated Security OfficerOverview:We are seeking a highly motivated and reliable Dedicated Security Officer to join our team at Signal Security.This role is perfect for individuals who are passionate about delivering exceptional security services and ensuring the safety of our clients.About Us:Signal Security is a leading provider of dedicated...


  • Jacksonville, Florida, United States Duval Charter Southside Full time

    Job DescriptionRenaissance Hunters Creek seeks a highly organized and customer-focused Front Office Administrator to provide exceptional support to our school community.Job Summary:We are seeking a skilled and experienced individual to lead our front office operations, providing top-notch customer service and administrative support.The successful candidate...


  • Jacksonville, Florida, United States NurseRecruiter, LLC Full time

    About the RoleAs a key member of our team, you will oversee and coordinate department activities, ensuring compliance with organizational policies and external regulatory agencies. You will be responsible for managing all aspects of daily hospital case management operations, integrating patient care and discharge planning processes, and achieving established...


  • Jacksonville, Florida, United States Triad Financial Service Inc. Full time

    Triad Financial Service Inc. is seeking a skilled Mortgage Processing Specialist to join our team in Jacksonville, FL.We offer a competitive base salary range of $50,400 - $56,800 per year, depending on experience and qualifications.About the JobThis full-time position involves efficiently processing loan files from application to closing, ensuring timely...


  • Jacksonville, Florida, United States Duval Charter Southside Full time

    Job DescriptionWe are seeking a highly skilled and organized Front Office Support Specialist to join our team at Duval Charter Southside. This individual will be responsible for providing exceptional customer service, maintaining accurate records, and ensuring the smooth operation of our front office.About the RoleThis is a full-time position that requires...


  • Jacksonville, Florida, United States TrueNet Full time

    Job Overview:TrueNet is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide critical support to our management team, ensuring the smooth operation of our daily activities. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and is looking for a challenging...

  • Executive Assistant

    2 weeks ago


    Jacksonville, Florida, United States Diocese of St. Augustine Full time

    We are seeking an Executive Assistant to join our team at the Diocese of St. Augustine, Office of Development and Stewardship. As a key member of our team, you will provide administrative support to the Director and Assistant Director, ensuring the smooth operation of our department.About the RoleThis is a full-time position that requires a high level of...


  • Jacksonville, Florida, United States University of Florida Health Full time

    Job SummaryWe are seeking a skilled Clinical Office Coordinator to join our team at the University of Florida Health. This role is responsible for providing exceptional patient registration services, ensuring seamless communication between patients, nurses, physicians, and other healthcare professionals.About the RoleThis is a PRN position that requires...


  • Jacksonville, Florida, United States Roto-Rooter Full time

    Are you a highly motivated individual looking for a challenging role that will utilize your administrative skills? Look no further than Roto-Rooter! As a Support Services Professional, you will play a vital role in supporting our team and ensuring the smooth operation of our business.About the RoleThis role involves providing exceptional support services to...


  • Jacksonville, Florida, United States Law Office of David M. Goldman Full time

    Job OverviewWe are seeking a skilled financial accountant to join our growing team at the Law Office of David M. Goldman.Key Responsibilities:Execute monthly client billing and manage accounts receivable and payable.Analyze financial reports, including income statements, balance sheets, and account reconciliations.Process payroll, prepare annual W-2's and...


  • Jacksonville, Florida, United States The Law Office of A. Sam Jubran, P.A. Full time

    OverviewThe Law Office of A. Sam Jubran, P.A. is a well-established legal firm delivering exceptional representation to clients in family law and personal injury matters.We are seeking an experienced Family Law Paralegal to join our team, providing support for attorneys during litigation and assisting with various tasks related to ongoing cases.SalaryThis...


  • Jacksonville, Florida, United States Resolution Technologies, Inc. Full time

    Job Description:We are seeking a highly skilled Chief Information Security Officer to join our team at Resolution Technologies, Inc.About the Role:The successful candidate will be responsible for leading our information security strategy, ensuring the confidentiality, integrity, and availability of our systems and data.Key Responsibilities:Design and...