Office Manager
2 days ago
About the Position:
This is an exciting opportunity for an organized and detail-oriented individual to join our team as an Administrative Assistant. The successful candidate will provide administrative support to the Director of Development & Stewardship, assisting with various tasks and responsibilities.
Duties and Responsibilities:
- Respond to routine work assignments, prioritizing tasks and meeting deadlines, while maintaining open communication with the Director.
- Prepare and distribute materials for meetings, including agendas, minutes, and correspondence, ensuring timely and accurate delivery.
- Record and post donor contributions, prepare acknowledgment letters, and submit records to the Fiscal Office, adhering to established procedures.
- Maintain accurate records of database entries, donor contributions, and mailings, ensuring data integrity and compliance.
- Coordinate BASA Crozier Society Masses of Thanksgiving, arranging locations, invitations, and receptions, and preparing volunteer thank you gifts.
- Process invoices and expenses, reconciling all contributions received for the Office of Development & Stewardship.
- Prepare monthly birthday and ordination anniversary cards for mailing to clergy and others, as needed.
- Serve as a liaison between the Director and stakeholders, providing exceptional customer service and communication.
Requirements and Qualifications:
- Minimum 3 years of prior administrative experience, preferably in a non-profit or diocesan setting.
- High school diploma or equivalent required; associate degree or higher preferred.
- Strong organizational, communication, and interpersonal skills, with ability to maintain confidentiality and discretion.
- Proficient in Microsoft Office, Adobe Suite, and database systems, with experience utilizing technology to enhance office efficiency.
- Able to work independently, prioritize tasks, and manage multiple projects simultaneously.
- Valid driver's license and willingness to travel to diocesan locations as needed.
Estimated Salary Range: $42,000 - $52,000 per year, based on experience and qualifications.
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