Event Management Specialist

2 weeks ago


Scottsdale, Arizona, United States Jewishsac Full time
Position Overview:

If you are passionate about supporting the land and people of Israel, consider joining Jewishsac as an Event Coordinator. In this role, you will be responsible for the comprehensive planning and execution of events that align with the organization’s strategic goals.

The Event Coordinator will play a crucial role in ensuring that each event achieves its maximum potential. You will collaborate closely with the Business Manager, Event Strategist, Operational Staff, and Campaign Staff to bring the event vision to life.

Key Responsibilities:

  1. Manage a portfolio of events relevant to the Southwest Region, including Texas and Santa Fe, New Mexico.
  2. Work alongside the Business Manager, Event Strategist, and Campaign Staff to clarify event objectives and translate them into actionable tasks.
  3. Oversee all logistical aspects of events in collaboration with Operational Staff, Campaign Staff, Committee Members, and Event Chairs. This includes, but is not limited to, production timelines, budget management, vendor contracts (catering, A/V, entertainment, etc.), security planning, and on-site support.
  4. Act as the primary liaison among all team members to ensure alignment and progress.
  5. Collaborate with the Marketing team to identify all necessary printed and digital materials, such as invitations, save-the-date cards, registration pages, event signage, and décor.
  6. Coordinate with the assigned event administrative assistant to manage invitations, RSVPs, and attendee materials.
  7. Identify potential risks and liabilities associated with events and work with regional teams to develop contingency plans.
  8. Ensure all event details and data are accurately recorded in the CRM and that all tasks are tracked in the project management tool.
  9. Gather feedback from the planning process and event attendees to recommend improvements for future events.
  10. Travel to various events within your designated regions to oversee on-site execution.
  11. Perform any additional duties or projects as assigned by your supervisor.

Qualifications:

  • Minimum of 2 years of experience in Event Management, preferably in a nonprofit setting.
  • Exceptional organizational and project management skills, with a strong ability to work collaboratively.
  • Proven negotiation skills with vendors, including hotels and catering services.
  • Strong budget management and fiscal responsibility.
  • Ability to solve problems and manage multiple tasks in a fast-paced environment.
  • Strong interpersonal, verbal, and written communication skills.
  • Familiarity with Salesforce or similar database platforms is advantageous.
  • Knowledge of event and project management software.
  • Willingness to travel and work evenings and weekends as required.
  • Must possess a valid US driver's license and be able to lift up to 25 lbs.

Compensation: $50,000-55,000 based on various factors including location, skills, experience, and qualifications.



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