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Executive Office Administrator

2 months ago

Everett, Washington, United States Search Pros Inc Full time
Job Description:

As an Executive Office Administrator at Search Pros Inc, you will play a critical role in supporting the senior executive team. Your primary responsibilities will include:

Key Responsibilities:
  • Coordinate and process domestic and international business travel arrangements, ensuring timely and accurate reimbursement.
  • Monitor designated business traveler's logistics, generate expense reports, and assist in reconciling corporate credit card changes.
  • Collect and compile data to provide visibility of status for traveler's review and/or signature.
  • Create, edit, and maintain electronic and written communication.
  • Track and maintain information relative to department and business operations.
  • Verbally communicate a wide variety of information to multiple audiences.
  • Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information.
  • Prioritize and schedule management-level employee time and availability for efficient use of time.
  • Track and maintain designated conference room schedules for availability and efficient use of resources.
  • Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources.
  • Order and maintain office supplies.
  • Plan and implement logistics for senior executive level internal and external events.
  • Provide guidance to less experienced employees.
Project/Day-to-Day Activities:
  • Extensive calendar/scheduling.
  • Travel logistics for executives (booking travel, expenses, etc.). Both domestic and international.
  • Work closely with VPs EOA and the EOA team (Executive Office Administrative).
  • Assist with EOA bandwidth.
Required Skills:
  • Concur Experience.
  • Outlook proficiency.
Preferred Skills:
  • Analytical skills.
  • Ability to handle proprietary information with care.
  • Information Technology fluency (Word, Excel, PowerPoint).
  • Client travel and expense knowledge.
  • Client and/or aerospace knowledge.
Preferred Soft Skills:
  • Professional communication skills, enabling successful interaction with senior executive leaders.
  • Understanding of the significance in protecting proprietary information.
  • Flexibility, in support of the team (willing to jump in and help others).
  • Quick learner, able to take guidance well.
Physical Demands:
  • Must be able to lift up to 15 pounds.
  • Ability to get to work location from parking lot.