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Personnel Support Specialist
2 months ago
We are seeking a highly organized and detail-oriented HR Administrative Assistant to join our team at Ole Mexican Foods, INC. As a key member of our HR department, you will play a vital role in supporting the day-to-day operations of our personnel functions.
The ideal candidate will possess excellent communication and interpersonal skills, with the ability to maintain confidentiality and handle sensitive information with discretion.
This is an excellent opportunity for a motivated and detail-oriented individual to gain valuable experience in HR administration and contribute to the success of our organization.
Key Responsibilities- Employee Records Management: Maintain accurate and up-to-date employee records, both in electronic and hard copy formats.
- HR Database Management: Update and maintain our HR databases, including new hires, separations, vacation and sick leave records.
- Payroll Support: Assist in the preparation of payroll by providing relevant data, such as absences, bonuses, and leaves.
- Policy and Procedure Development: Prepare and maintain HR policies and procedures, including paperwork and documentation.
- Employee Support: Provide timely and effective support to employees, responding to their requests and providing relevant information.
- Project Coordination: Coordinate HR projects, meetings, and training seminars, ensuring smooth execution and follow-up.
- Recruitment Support: Collaborate with the Recruiter to post job ads and process incoming resumes.
- Telephone Support: Manage the department's telephone center, responding to inquiries and addressing employee concerns.
- Reporting and Presentations: Prepare reports and presentations for internal communications, highlighting key HR metrics and trends.
- New Hire Orientation: Provide orientations for new employees, sharing onboarding packages and explaining company policies.
- HR Experience: Proven work experience as an HR administrative assistant, preferably in a fast-paced environment.
- HR Software Proficiency: Hands-on experience with HR software, such as HRIS or HRMS.
- Technical Skills: Proficiency in MS Office applications, including Word, Excel, and PowerPoint.
- Knowledge of Labor Legislation: Familiarity with labor legislation in California, including employment laws and regulations.
- Organizational and Time Management Skills: Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Teamwork and Communication Skills: Strong teamwork and communication skills, with the ability to work effectively with employees at all levels.
- Education: Bachelor's degree in Human Resources or a related field.
