Office Services Specialist

24 hours ago


Salina, Kansas, United States Commonwealth of Virginia Full time
Job Summary

This role provides administrative support to a work unit, including general office and administrative tasks. The incumbent serves as the first point of contact for the program or work unit, directing inquiries to the appropriate office, division, or resource, and explaining established procedures and practices.

Key Responsibilities
  • Administrative Support: Provides routine office and administrative responsibilities, including scheduling meetings, data entry, and routine transactions.
  • Office Correspondence: Prepares correspondence, maintains records, and orders supplies.
  • Customer Service: Answers questions regarding program services offered and directs inquiries to the appropriate office, division, or resource.
  • Records Maintenance: Maintains timesheets and enters time/leave taken into the timekeeping/payroll system for assigned program areas.
Additional Responsibilities

The incumbent may also serve as one of the medical record clerks for the office, performing a variety of complex program support duties requiring interpretation and judgment in the application of policies and procedures.

Requirements
  • General knowledge of office principles and practices.
  • Working knowledge of word processing and spreadsheet software applications.
  • Ability to interpret and follow established procedures and guidelines.
  • Ability to communicate effectively.
  • Considerable skill in the operation of standard office equipment.
Benefits

The Virginia Department of Health offers a comprehensive benefits package, including 12 paid holidays, medical, dental, vision, and life insurance, retirement plans, and sick, family/personal, and annual leave.



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